JP Services is a leading company in Midstream, Infrastructure, and Downstream Services, dedicated to excellence in safety and operational efficiency. We are committed to maintaining a strong safety culture and ensuring compliance with industry regulations.
JP Services is seeking a highly organized and detail-oriented Operations Assistant to support daily operational activities across the company. This full-time role provides critical administrative, reporting, and coordination support to Operations, Safety, QA/QC, and field leadership. The ideal candidate excels at multitasking, follows processes accurately, takes initiative, and ensures smooth communication between office and field personnel.
** JOB DESCRIPTION/RESPONSIBILITIES:**
- Time & Expenses: Collect, verify, and process employee time entries and expense submissions; ensure accuracy and compliance.
- Hotel & Travel Reviews: Books and reviews hotel invoices, verify rates against online listings, and identify cost comparisons.
- Safety Support: Track safety metrics, ensure documentation is complete, and assist with maintaining accurate safety records. Support Operations Management team with scheduling all safety/compliance requirements and working with third party vendors to ensure all gaps are closed.
- QA/QC Documentation: Route and submitting all QA/QC paperwork directly to the appropriate personnel; maintain organized filing.
- Field Bonus Administration: Manage field bonus tracking, verify eligibility, and coordinate with Payroll for accurate payouts.
- Load-Out List Tracking: Perform utilization data entry with high accuracy and create routine reports for management team.
- Manpower Updates: Maintain current manpower rosters and provide daily/weekly updates to operations leadership.
- Other Duties As Assigned: Assist with any business need as it arises.
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** POSITION REQUIREMENTS:**
Knowledge, skills, and abilities:
- Strong organizational and administrative skills with excellent attention to detail.
- Proficiency in Microsoft Excel, Word, and general data-entry applications.
- Effective communication skills with the ability to follow up and resolve discrepancies.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience in operations, construction, or oil & gas fields preferred (not required).
Join our team at JP Services and contribute to our commitment to safety excellence, operational efficiency, and regulatory compliance. Apply now to become a part of our dynamic and dedicated team!