Benefits:
401(k)
401(k) matching
Paid time off
About Us: Kimika is a fast-growing company in the cosmetic raw materials sector. We're seeking a proactive, detail-oriented Operations Assistant to support our Purchasing Department and general operations. This role is essential to ensuring our supply chain runs smoothly and data remains accurate.
Position Overview: This hybrid role supports purchasing, logistics, and administrative functions. The ideal candidate is organized, fast with data entry, and able to adapt quickly to shifting priorities.
Key Responsibilities:
Create and manage vendor purchase orders, ensuring accuracy and timely submission
Communicate with vendors to obtain quotes, pricing updates, lead times, and product documentation
Follow up on outstanding orders, confirm shipment schedules, and resolve discrepancies
Maintain digital filing systems for invoices, certifications, and purchasing records
Track and receive incoming shipments, ensuring inventory records are updated accordingly
Assist in stock level monitoring and alert the team of low or urgent items
Coordinate with accounting to match invoices and resolve any billing issues
Prepare and maintain purchasing and operations reports
Communicate cross-functionally with warehouse, accounting, technical, and sales departments
Perform administrative tasks such as vendor onboarding, internal request tracking, and document formatting
Help improve and streamline operations workflows and documentation systems
Perform fast and accurate data entry of product details, warehouse releases, inventory levels, pricing, and vendor information.
Qualifications:
High school diploma or equivalent required; associate or bachelor’s degree preferred
1–3 years experience in purchasing, operations, logistics, or data entry
Strong proficiency in Microsoft Excel, Google Sheets, and data entry tools
Experience with software systems (Quickbooks, etc.)
High attention to detail, accuracy, and organizational skills
Able to multitask and meet deadlines in a fast-paced environment
Professional written and verbal communication skills
Must be Bilingual (English/Spanish)