Operations Assistant
The Operations Assistant provides direct, hands-on support to the Director of Operations, with a primary focus on financial data entry, bookkeeping coordination, and day-to-day administrative support. This role is essential to maintaining accurate financial records, keeping office operations running smoothly, and freeing the Director of Operations to focus on leadership, planning, and parish-wide initiatives.
This is a trust-based role that requires discretion, reliability, and a high degree of follow-through. The ideal candidate is organized, comfortable in a financial support function, and energized by behind-the-scenes operational work. This person should be someone who moves confidently from information to action, brings a steady and calm presence to the office, and thrives in the detail layer—checklists, follow-through, and closing the loop.
Key Responsibilities
Finance & Bookkeeping Support
- Enter bills, invoices, and receipts into accounting software accurately and in a timely manner
- Record deposits and ensure donor records are updated accordingly
- Maintain organized, complete financial records including receipts and supporting documentation
- Follow up on missing receipts, approvals, or required documentation
- Prepare basic financial tracking summaries as requested
- Support financial controls by maintaining clear, audit-ready records
(this role does not include check-signing, payment approval, or payroll)
Administrative & Office Operations
- Serve as a primary point of contact for incoming calls, emails, and office visitors during scheduled hours
- Manage and respond to the parish office email inbox, routing inquiries and flagging time-sensitive items
- Coordinate meetings, calendars, reminders, and scheduling for the Director of Operations
- Track assignments, deadlines, events, and operational follow-through
- Maintain parish database and assist with general recordkeeping
- Assist with scheduling vendors, tracking facility-related service requests, and event logistics
- Provide additional administrative and operational support consistent with the overall scope of the role
Qualifications & Skills
- Ability to manage multiple tasks and follow through reliably without close supervision
- Clear, professional communication — in person, by phone, and in writing
- Comfortable with financial data entry, recordkeeping, and basic bookkeeping processes
- Experience with QuickBooks Online preferred; demonstrated ability to learn new software tools quickly is essential. Familiarity with Asana or similar task management tools a plus.
- Able to maintain confidentiality and exercise sound judgment, particularly around financial records
- Enjoys detail-oriented work and takes satisfaction in consistency, completion, and operational support
- Steady, even-keeled temperament—someone who brings calm and focus rather than absorbing or amplifying stress in the office
- Orthodox background not required; however, comfort working within a faith community and an understanding of the relational culture of a church environment is important
Position Details
- Type : Part-time, hourly (non-exempt)
- Hours : Approximately 20 hours per week
- Compensation : $18–$23 per hour, commensurate with experience
- Schedule : Scheduled coordinated with Director of Operations during office hours (Office Hours: Tues-Fri 9am-4pm)
- Reports to : Director of Operations
- Location : On-site, St. Ignatius Orthodox Church