Benefits:
401(k) matching
Health insurance
Paid time off
Operations Coordinator
Agility Integration Corporation – Ontario, CA
Company Information
Agility Integration Corporation is a national systems integrator specializing in network cabling, wireless infrastructure, security cameras, access control, overhead paging, audio/visual, electrical, and related integrated systems. From our Ontario, California office we design and coordinate projects across the United States, managing materials, subcontractors, and customers to support installations nationwide.
Position Description
We are seeking a highly organized Operations Coordinator to support daily operational tasks while assisting with process improvements as time allows. This role supports purchasing, invoicing, vendor coordination, and operational administration, with occasional assistance in warehouse organization and inventory. The ideal candidate thrives in a fast-paced environment where priorities change frequently and attention to detail is critical. Position is available to fill immediately.
Core Daily Responsibilities (Primary)
Accounting & Invoicing
Convert quotes into projects and issue invoices using business software systems
Enter vendor bills into QuickBooks
Maintain customer, vendor, and inventory records
Create customer statements and assist with accounts receivable follow-up
Validate accounts payable against vendor statements
Purchasing & Order Coordination
Order materials from vendors for projects and warehouse stock
Track orders and resolve delivery or vendor issues
Coordinate materials with technicians, subcontractors, and project managers
Assist management in maintaining vendor pricing and evaluating bulk purchasing opportunities
Operations Administration
Review employee timecards in ADP RUN for accuracy
Monitor equipment rentals and notify vendors when equipment is no longer required
Answer incoming calls and assist with operational requests
Assist management with tracking project labor hours versus estimates
Operational & Warehouse Support (Secondary)
Document vendor pricing and preferred suppliers
Assist with bill-of-material templates for common projects
Support improvements in purchasing and inventory processes
Assist with light shipping, receiving, and warehouse organization
Help stage materials for installation crews and verify deliveries
What We're Looking For
Extremely organized and detail-oriented
Able to manage multiple tasks and shifting priorities
Comfortable working in a fast-paced environment
Strong communication skills with vendors, technicians, and customers
Comfortable learning and using multiple business software systems
Takes initiative and looks for ways to improve operations
Preferred Experience
Operations coordination, administrative coordination, or purchasing
Experience in construction, telecom, IT services, or low-voltage industries
Familiarity with QuickBooks or similar accounting systems
Experience with CRM, ERP, or project management software
Please include the word “Operations” in the final sentence of your application to confirm you reviewed the full job description.