Job Description

Position summary:

The Operations Coordinator role is based in Chicago and reports directly to the Office Manager. This role assists in daily operations through providing support in accounts payable, accounts receivable, payroll, and human resources.

Key responsibilities and accountabilities:

• Pulls attorney billing totals weekly and quarterly for management review.

• Daily check deposit scanning to bank for deposits and entering the deposit total into QuickBooks.

• Assist with updating vendor information in QuickBooks.

• Reviews and processes check requests as requested by Office Manager.

• Monthly count and balance of office petty cash. Visiting the bank for petty cash replenishment when needed.

• Tracks support staff time off requests and approvals. Updates time off balances after each payroll period.

• Assists with client events and employee events as assigned by attorneys or Office Manager.

• Provides back-up support for the front reception desk.

• Reviews office supply inventory weekly and orders office supplies and groceries, and bar inventory per Office Manager’s authorization.

• Assists with buying office furniture and office equipment approved by the Office Manager.

• Performs specific tasks/projects as assigned by attorneys or Office Manager.

• Reviews and sends American Express bills to Partners each month to then match expenses with receipts and enter in QuickBooks.

• Other related duties as assigned.

Qualifications

Education, Skills, and Qualifications:

• Associate degree required or a bachelor's degree is preferred.

• Minimum 1-2 years of administrative experience supporting an office in an administrative capacity.

• Previous experience working in a law firm preferred, but not required.

• Microsoft Office proficiency required.

• Outstanding organizational, interpersonal, and administrative skills.

• Excellent attention to detail with the ability to multi-task.

• Excellent verbal and written communication skills.

• Must be self-motivated and able to meet deadlines under pressure.

• Must be able to work as part of a team and independently.

• Organization, Planning, Attention to Detail, Flexibility, and Dependability.

• Firm and Client Confidentiality required.

Additional Information

Benefits include: Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.