Location: In-Person

Schedule: 30–40 hours/week (4–5 days, flexible structure)

Compensation: $17–$19/hour

Who We Are

Ray the Mover is a fast-growing moving and storage company focused on doing things the right way. As we grow, staying organized, accurate, and aligned across our team is critical.

We prioritize clear communication, strong operations, and delivering on what we promise to customers. As we continue to expand, we're improving our systems, moving from paper-based processes to more technology-driven operations, and building a team that takes pride in their work and supports each other.

The Role

This position plays a key role in keeping our operation organized and running smoothly day to day.

When things are working well, jobs are prepared correctly, paperwork is complete, billing is aligned, and the office, warehouse, and driving teams are on the same page. This role helps make that happen by staying on top of the details and keeping everything moving forward.

We are in the process of transitioning from a more paper-based system to a more technology-driven operation. This role will be directly involved in that transition. Early on, the position will be more paper-heavy, but over time will evolve into more system-based and digital processes.

What You'll Be Responsible For

Job Flow & Packet Organization

• Build and organize job packets for newly booked work
• Make sure each job file is complete, accurate, and ready to go
• Print and maintain both physical and digital paperwork
• Support coordination between sales, dispatch, and warehouse

Data Entry & Financial Support

• Enter and maintain accurate job information
• Assist with invoice creation and billing support
• Perform QuickBooks data entry
• Help keep records clean and up to date

Office Support & Communication

• Answer incoming phone calls and assist customers professionally
• Respond to customer questions and provide updates as needed
• Take notes during meetings and help track follow-ups
• Send customer communications and notifications
• Assist the team with ongoing projects and daily needs
• Jump in where needed to keep things on track

Warehouse & Systems Support

• Help keep warehouse data and tracking organized
• Support documentation related to storage and inventory
• Help ensure communication between office and warehouse stays clear

What Success Looks Like

• Job paperwork is complete and easy to follow
• Job packets are organized and consistent
• Data and billing information are accurate
• Customers receive clear, timely communication
• The office and warehouse stay aligned
• Tasks are followed through without needing reminders

What We're Looking For

• Strong organization and attention to detail
• Reliable and consistent with follow-through
• Comfortable learning new systems and technology
• Positive attitude and willingness to help
• Able to manage multiple tasks without getting overwhelmed
• Clear, professional communication with both customers and team members

Team & Culture Fit

This is a team-oriented environment, and how you work with others matters.

We're looking for someone who:

• Communicates clearly and works well with others
• Brings a positive, respectful attitude
• Supports the team and contributes to a good work environment
• Is someone others enjoy working with day to day

Growth Opportunity

This role is a great fit for someone who wants to grow within a company over time.

There will be opportunities to:

• Take on additional responsibilities as you gain experience
• Get involved in different areas of the business
• Support new systems, processes, or projects as we expand

Growth will be based on performance, reliability, and initiative.

Work Structure

• 30–40 hours per week
• Flexible schedule (4–5 days per week)
• In-person role (required)