Operations Coordinator Full-Time | In-Office (Walnut Creek, CA) | Hourly We are seeking a full-time Operations Coordinator to join our real estate team in Walnut Creek. This hands-on role is critical to ensuring the leadership team, office operations, and client support systems run smoothly and efficiently. The Coordinator plays a key role in supporting leadership with day-to-day scheduling, project preparation, administrative tasks, marketing assistance, CRM maintenance, and event support. Success in this role means maintaining a highly organized, professional environment while keeping operations on track behind the scenes. This is an in-office position that requires strong organizational skills, attention to detail, proactive communication, and a team-focused mindset. • Full-time, in-office role based in Walnut Creek, CA. • Standard hours are Monday–Friday, 8:30 AM to 5:30 PM. • Some flexibility may be needed during event support or peak listing periods. Compensation and Benefits: • Competitive hourly compensation ($28–$32/hour depending on experience) • Vacation pay and paid holidays • 100% employer-paid medical, dental, and vision insurance for the employee • Supportive, team-oriented work environment • Opportunities for career growth within the organization If you are organized, proactive, and excited to play a key role in supporting a fast-paced leadership team and keeping office operations running smoothly, we encourage you to apply! Next Steps: All applicants will be invited to complete a short Candidate Survey upon applying. Completion of the survey is required to be considered for the position. Responsibilities: • Provide primary administrative and operational support to the leadership team. • Maintain office organization, supplies, and readiness for day-to-day operations. • Assist with preparation for client appointments, including pre-listing packages, CMA summaries, and marketing materials. • Collect, file, and manage client and listing documentation. • Support marketing activities, including preparing mailers, updating mailing lists, and coordinating with vendors. • Assist with planning and execution of client events and team initiatives. • Maintain and update CRM database with accurate client, listing, and event information. Qualifications: Required Qualifications: • Strong organizational skills and acute attention to detail. • Proactive, self-starter mindset with the ability to anticipate needs. • Excellent written and verbal communication skills. • Ability to manage multiple tasks in a fast-paced, team-oriented environment. • Tech-savvy; comfortable learning and navigating tools such as Google Workspace, CRM platforms, and Canva. • Valid driver’s license and reliable transportation. • Ability to lift and carry up to 25 pounds as needed (e.g., paper, marketing materials, supplies). Preferred Qualifications: • Previous administrative, operations, or customer service experience (real estate experience a plus but not required). • Experience supporting a leadership team or executive. • Familiarity with CRM systems (Follow Up Boss or similar). • Event planning or marketing support experience. Tools You’ll Use: • Google Workspace (Docs, Sheets, Calendar, Gmail) • CRM Systems (Follow Up Boss, AFrame) • Canva (basic flyer and marketing material creation) • DocuSign, Jotform, Glide, ShowingTime, CloudCMA, MLS (Paragon) (training provided) • Slack (internal team communication) Compensation: $28 - $32 hourly

• Provide primary administrative and operational support to the leadership team. • Maintain office organization, supplies, and readiness for day-to-day operations. • Assist with preparation for client appointments, including pre-listing packages, CMA summaries, and marketing materials. • Collect, file, and manage client and listing documentation. • Support marketing activities, including preparing mailers, updating mailing lists, and coordinating with vendors. • Assist with planning and execution of client events and team initiatives. • Maintain and update CRM database with accurate client, listing, and event information. • Handle internal scheduling, supply management, and office communications.