Position: Operations Coordinator

Department: Operations

Reports to: Operations Manager

Schedule: In-person, CSG Nashville Office

We are seeking a highly motivated administrative professional to join the operations team at Calvert Street Group. The ideal candidate will be a quick learner and leverage their detail-oriented personality to assist with the firm's day-to-day operations. This role offers an exciting opportunity to learn the basics of business operations and organizational development.

Key responsibilities

Organizational development

• Assist with the planning and day-of coordination of events including but not limited to staff retreats, annual holiday party, service days, intern speakers, and team building events
• Assist with recruitment-related data management and resume organization
• Represent CSG at career fairs with Operations Manager
• Assist with recruitment-related scheduling
• Support orientation, onboarding, and training processes

Office management

• Manage inventory of office supplies and food
• Maintain organizational systems for office supplies and project materials
• Assist staff with technology use
• Prepare conference rooms for client and/or guest visits including but not limiting to setting out waters, staging food, or tidying the room beforehand

Front desk supervision

• Buzz in and greet visitors, leveraging Outlook calendar and point-of-contact check-ins to ensure a great first impression
• Supervise the front desk unless there is a federal holiday, office closure, or otherwise approved
• Assist Accounting Manager with checking the mail in the event of an office closure
• Answer phone and distribute messages in a timely manner
• Return phone calls (when appropriate) in a timely manner

Qualifications

• Bachelor’s degree or one year of experience in a similar role strongly preferred
• Strong verbal and written communication skills
• Enthusiastic propensity with a willingness to flex in their role when required
• Ability to practice discretion and confidentiality
• Ability to work in-person unless otherwise approved
• Ability to lift up to 30 lbs
• Valid driver’s license
• Demonstrated interest in organizational development and business operations is a plus

Benefits

• Unlimited PTO (approval required)
• Health, dental, and vision insurance—CSG pays 75% of the premium and up to $2000 towards your deductible
• 5% 401k match on first day of employment (5% employee deduction required)
• Opportunity to earn a year-end bonus
• Employer-sponsored professional development opportunities (approval required)

Salary

This is a salaried position, commensurate with experience.