Job Description

Qualifications:

• 2+ years of experience in an administrative, coordination, or operations role (experience supporting media/tech teams preferred)

• Strong organizational skills with the ability to manage multiple tasks and priorities

• Attention to detail with strong excel/spreadsheet skills and comfort with data entry and basic reporting

• Excellent written and verbal communication skills

• Proficiency with calendar management, collaboration tools (e.g. Microsoft Outlook, Sharepoint, Slack), and project tracking tools (e.g., Airtable, Jira, Trello)

• Proactive, resourceful, and dependable, with a service-oriented mindset.

Key Responsibilities:

• Budget/Financial Operations (60%)

o Maintain up-to-date records of account statuses in spreadsheets or financial tracking tools

o Assist in preparing monthly budget summaries and variance reports for leadership

o Partner with operations and finance teams to ensure accurate coding and reporting of expenses/costs

o Provide ad hoc support for other administrative or finance operational tasks as required

_ • Meeting Coordination (20%)_

o Organize and manage recurring and ad hoc team meetings, including AV troubleshooting, timekeeping, and facilitation

o Coordinate presenter schedules and agendas

o Capture detailed meeting notes, action items, and distribute timely post-meeting summaries

• Team Operations (20%)

o Maintain and update team trackers, dashboards, and shared documentation

o Support onboarding for new hires, including helping them navigate systems, processes, and team norms

o Serve as a first point of contact for general team support questions and general org communications.

Regards,

Mohammed ilyas,

PH - 229-264-4024 or text - 229-469-1455 or you can share the updated resume at Mohammed@vtekis. com

Additional Information

All your information will be kept confidential according to EEO guidelines.