Benefits:

401(k)

Training & development

About Us

We are specialized student transportation company providing safe, reliable, and compassionate service to children and families across New Jersey. Operating a small fleet of vehicles and serving multiple school districts, we pride ourselves on professionalism, compliance, and care.

We are seeking a high-energy, Type-A, detail-oriented and highly organized Operations Specialist to support day-to-day operations, compliance, and administrative processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to make a meaningful impact in a mission-driven business. Must have entrepreneurial energy and take ownership and initiative; should not have to be told what to do. Must be able to solve problems and partner with management and staff to ensure seamless operations.

Responsibilities Administrative & Compliance Support

Flag and track deadlines for contracts, licenses, and renewals (MVC, DOE, district contracts).

Maintain accurate driver and aide rosters for state and district reporting.

Organize and maintain employee files (electronic via OneDrive + physical hardcopies).

Sort and filter incoming mail/email to prioritize urgent or high-value items.

Other tasks as directed by ownership

Assisting in preparing documents for inspections, payroll, biweekly ownership walkthrough of fleet

Onboarding & HR Support

Support new hire onboarding: send ADP setup links, collect applications, track fingerprint/TB test results, and archive compliance records.

Update and maintain employee information in company databases and ADP.

Prepare training and compliance documents for staff as directed

Payroll & Invoicing

Compile and organize employee work data for payroll processing.

Maintain student attendance records and track route days to assist in invoice creation.

Ensure timely vehicle and compliance-related payments are scheduled and documented.

Operations & Scheduling

Maintain updated route sheets as directed by owner when student or stop changes occur.

Manage and update a CSV file/database of all routes, stops, and driver assignments.

Keep accurate calendars of all school schedules, early dismissals, and closures.

Support preparation of monthly attendance reports and district billing packets.

Qualifications

2+ years of experience in administration, operations, or office management (transportation, healthcare, education, or compliance-related fields preferred).

Bachelor's Degree Not, but some formal training in a trade-school for business administration or prior experience working operations in a transportation company or other fast-paced service oriented industry would be acceptable.

Real-World Experience a Plus!

Ambitious, High Energy, Type A, Problem Solver

Strong organizational skills with attention to detail.

Comfort with technology: Microsoft Office/Excel, OneDrive, ADP (or similar HR/payroll systems).

Ability to handle sensitive employee and student information confidentially.

Excellent communication skills (written and verbal).

Problem-solver with the ability to prioritize and adapt in a fast-moving environment.

CDL or ability to get CDL class C PS endorsements within 3 months of hire (for emergencies only)

Compensation & Benefits

Paid time off and holidays.

Growth opportunities as the company expands into new school districts and counties.

Direct mentorship from ownership and exposure to compliance/operations management.

Why Join Safe & Secure? This is more than an administrative job — it’s an opportunity to join a growing, family-driven business that impacts the lives of students and families every day. As Operations Specialist, you will play a key role in keeping our company efficient, compliant, and positioned for continued growth.