Operations and Logistics Specialist

R

Recruit Up, LLC

Operations and Logistics Specialist

Atlanta, GA
Full Time
Paid
  • Responsibilities

    Our client, Xstrahl, is a medical technology company that designs clinical and research systems to help eradicate cancer. For more than 20 years, Xstrahl has been shaping the development of superficial and orthovoltage therapies for cancer treatment and advancing pre-clinical research. Xstrahl systems are in operation at more than 700 treatment and research facilities worldwide.

    Our client is seeking an Operations and Inventory Specialist who is responsible for overseeing the day-to-day operations of activities related to production, logistics, and supply chain management. The lead will work closely with the customer success team to ensure customer satisfaction. The lead will ensure that the performance goals related to delivering high-quality products to customers are met.

     

    Responsibilities

    Inventory Management

    • Manage inventory levels daily
    • Manage inventory and cycle counts on a weekly/monthly/yearly basis
    • Ensure stock levels are maintained and tracked for accuracy with the ERP System
    • Ensure all standard processes are followed, and documentation is completed accurately
    • Manage parts availability on time at the US office for sales and service for all products (Medical and Life Sciences)
    • Look for continuous improvements in the framework for managing inventory movement of parts, ensuring accountability across all departments
      Introduce a mechanism to track and maintain minimum stock levels

    Sales to Production Process Management

    • Ensure accuracy of the quotes and sales orders with respect to product and production
    • Ensure accurate communication and confirmation from vendors on production concerning sales orders, and communicate the same with the customer success team
    • Ensure accurate communication and confirmation from UK manufacturing on production concerning sales orders from the US, and communicate the same with the customer success team
    • Work with the R&D Project Manager on special request accessories so that they are designed and developed as per customer specifications

    Purchasing

    • Ensure parts required for R&D and service activities in the US are purchased on time 
    • Work with the finance team to ensure all documentation and approvals are in order before purchases are made
    • Ensure purchase orders to vendors and UK manufacturing for products and accessories are released on time 
    • Coordinate with the Customer Success team to ensure purchases made for service activities are tracked

    Shipping and Receiving (Logistics)

    • Follow the shipping process and guidelines, and ship parts and products globally with accurate documentation, with tracking information provided
    • Ensure documentation is accurate and complete for custom clearances. Work with the shipping company to ensure the shipments are cleared from customs
    • Follow the receiving process and guidelines to receive parts into inventory
    • Ensure inventory is updated on time as goods are shipped and received

     

    Quality

    • Ensure the NCR and SCAR process is followed for defects relating to the product from vendors
    • Ensure the availability of parts for field corrections for all products in the US and for life sciences products globally
    • Introduce quality system best practices

     

    Qualifications

    • Minimum High School Education or GED + 3-5 years of Logistics and Inventory Control experience in a manufacturing or similar environment required, or equivalent combination of education and experience. Some college preferred, but not required.
    • SAP Experience
    • Experience in procurement, logistics, inventory/warehouse management
    • Must be able to work under pressure and manage multiple priorities
    • Experience in introducing new processes, procedures, and providing cost-saving initiatives.

    Travel: Travel is not required as part of this position; however, urgent shipments may have to be taken to local FedEx or UPS facilities on a regular basis.

     

    Environmental Conditions

    Physical Demands: The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee must be able to sit, stand, and walk as necessary. The employee may be required to sit at a computer for 8 or more hours per day to respond to operational requests such as purchasing/logistics, occasionally lift up to 45-55 pounds, and work in both a climate-controlled office and a non-climate-controlled warehouse.

     

    Work Environment: The work environment is representative of a typical climate-controlled office and a non-climate-controlled warehouse. Temperatures may vary in the warehouse based on general weather conditions. The work environment characteristics described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. This position requires that the employee report to the Xstrahl office in Suwanee, GA, a minimum of 5 days per week or as required to complete job duties. This Job Description is intended to reflect and outline the duties of the position, but due to the nature of the business and the position, the focus may change over time.