Job Description

Job Description

Title: Accounts Payable Administrator

Location: Elyria, OH 44035

Duration: 6+ Months Contract

Schedule: 1st Shift

Job Description:

KEY TASKS

• Invoice entry into mainframe
• Spreadsheet tracking of manual purchase orders
• Correspondence with buyers to resolve discrepancies
• Responses to supplier queries: phone as well as email

Position Summary:

With minimum supervision, responsible for the daily/weekly/monthly processing of accounts payable as well as other accounting related clerical functions such as document retention, customer invoicing and distribution of reports.

Essential Functions:

• Responsibilities may include some or all, of the following:
• Manage accounts payable activities including processing of supplier invoices and debit memos.
• Ensuring payment policy and accounts payable guidelines are followed.
• Coordinate with appropriate department personnel to secure proper payment approvals.
• Reconciling supplier statements, researching and correcting discrepancies.
• Maintaining shared email box and responding to all supplier and supply chain inquiries regarding invoices and payment status.
• Track purchase order balances to ensure payments are not processed without adequate funds approved and available.
• Provide supporting documentation for audits and testing.
• Interface with team members, functional departments, management, suppliers and customers.
• Perform other related responsibilities as assigned by management.

Education and Experience:

• High school degree and 3-5 years of relevant experience required.
• Knowledge of basic accounting principles as well as labor laws and taxes where applicable.
• Thorough knowledge of office technology and equipment such as personal computer, fax machine, scanner, photocopier, printer, web sites, email, internet, office support software (Excel, Word), administrative procedures and/or terminology in functional area.
• Excellent verbal, written and interpersonal communication skills for effective interface with all internal and external customers.
• Ability to work with others and be a participative team player.
• Ability to accurately maintain records.

Knowledge, Skills and Abilities:

• Must possess excellent communication, interpersonal, organizational, and written skills.
• Ability to use standard business applications with strong computer skills in Microsoft Word and Excel, and Lotus Notes.
• Ability to work independently with only general direction and instruction regarding the scope of assignments.
• Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required.
• Open to assuming greater responsibilities as needed.
• Ability to work effectively with others and be a participative team player.
• Ability to effectively demonstrate team member competencies and participate in goal-setting, performance feedback, and self-development activities.
• Must possess discretion, good judgment, organizational or management ability, resourcefulness, and problem-solving.