Orangetheory Fitness in Costa Mesa, CA is looking to hire an Accounts Payable Specialist Staff to join its first-class team. Come join our high-spirited, health-conscious environment with great energy focused on making a positive and meaningful difference in the lives of people in our community.Summary

As our Accounts Payable Specialist, you will be responsible for the daily and periodic processing of accounts payable for the organization and all its affiliate entities. This position reports directly to the CFO but has high interaction with all other executives, other administrative and location staff and managers, as needed.

Key Responsibilities

Handle daily invoice processing, obtain store location and entity approvals, and prepare accounts payable payment schedules for multiple entities

Expense payment disbursements, both via paper check and other electronic forms (wire, ach)

Process facility lease and other recurring payments on a timely basis

Ensure that all expenses are coded to the appropriate GL account, Department and/or Entity

Assist the team with ad hoc expense reviews to ensure that any major cost variances are investigated and have been approved according to Company policy

Periodic vendor and credit statement reconciliations, as needed, including periodic correspondence, either in written or verbal form, as needed to resolve discrepancies identified or payment disputes

Obtain W-9s for vendors and ensure that vendors are set up appropriately for 1099s in the system as required by IRS 1099 Rules, including year-end preparation and distribution

Ensure that all employee expense reimbursement requests have been submitted according to Company policy and have gone through the appropriate approval process prior to payment

Maintain effective communication and coordinate daily activity requirements with studio managers and or respective administrative office staff

Ensure timely completion of accounts payable requirements to assist with month end close requirements, including assisting with compilation of month end accruals

Identify and suggest opportunities for process improvement and cost containment

Handle intercompany invoice allocations for multiple entities that are consistent with the Company’s allocation standards as well as assist with respective intercompany journal entry allocations

Assist accounting for fixed assets in the ERP system consistent with the Company’s capitalization policy

Maintain accurate files and documentation in accordance with company policies and procedures

Ensure timely and consistent process for maintaining financial records and documentation

Assist with monthly financial budget and variance analysis and reporting

Assist and or preparation of periodic sales tax reporting and property tax filings with respective taxing agencies

Perform other assigned accounting, finance or administrative tasks as required

Requirements:

Minimum of 7 years of experience in an accounts payable function (some experience can be substituted with formal education in related field), with experience preferably in a financial services, distribution, manufacturing or hospitality sector with multi entity structure and reporting

Working knowledge of general expense coding, in line with company expense and allocation protocols, including working knowledge of fixed assets, prepaid expense and other deferred expense amortization and fixed asset depreciation requirements

Experience handling Intercompany and Related Party accounts payable for multiple entities

Microsoft Office knowledge (Outlook, Excel, Word) at an intermediate level proficiency

5+ years recent experience and deep proficiency with QuickBooks (QuickBooks Enterprise preferred)

Experience with corporate credit card and employee expense reimbursement reconciliation and approval processes

Highly organized with high attention to detail

Excellent verbal and communication skills with a customer service orientation towards related internal and external staff, vendors and other business partners

Orangetheory embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status.

Acknowledgement *

I understand that I am applying for a position with an employer that is an independently owned and operated Orangetheory® Fitness franchisee, not the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF). With respect to any position with a franchisee, I understand and agree that any information I provide in this application will be submitted directly to the independent franchisee, who is solely responsible for all employment related matters in their studio. This means, among other things, that the independent franchisee is solely responsible for and unilaterally makes all decisions concerning my employment, including hiring, firing, discipline, supervision, staffing and scheduling. OTFF will not receive a copy of my application, will have no control over whether I receive an interview and/or am ultimately hired, does not control and is not responsible for the employment policies and practices of independent franchisees, and does not employ independent franchisee’s employees. If I am hired to work at an independent franchisee’s studio, the independent franchisee, and not OTFF, will be my employer. By submitting my application and resume, I am confirming that I am agreeing and consenting to the foregoing.