Payroll Specialist

Job Overview

The Payroll Specialist is a primary point of contact and subject matter expert (SME) for all areas of payroll. This role will oversee all payroll functions to include end-to-end payroll administration, audits, training and development, business process improvements, and state/federal compliance. This role works under general supervision, with moderate latitude for use of initiative and independent judgement. The Payroll Specialist will report directly to the Controller.

Our Benefits

FREE Premier Orangetheory Fitness membership for you and a dependent

Medical, Dental, Vision and Life Insurance

401k Retirement upon eligibility

Unlimited Paid Time Off + Holidays

Paid Leave

Collaborative, positive company culture

Job Responsibilities

Oversee the implementation, maintenance, and review of payroll processing systems to ensure timely and accurate processing of multi-state payroll for 650+ employees.

Review, reconcile, and investigate discrepancies in payroll records for accuracy; maintain and monitor the payroll inbox.

Calculate and prepare manual checks as necessary for payroll corrections and involuntary terminations.

Manage bonus and commission payroll calculations, maintain updated bonus tier sheets, and process one-off bonuses as required.

Handle payroll deductions, including uniform deductions, taxes, child support orders, and garnishments.

Collaborate with HR and Accounting departments to ensure accurate information for payment processing.

Ensure compliance with federal, state, and local payroll tax, wage, and hour laws, adhering to best practices.

Work cross-functionally to develop and refine payroll processes, documenting procedures and providing field-level training.

Respond to audit requests from state and federal government agencies, interacting with tax boards as necessary to resolve tax issues.

Manage unemployment reporting and setup for new locations, serving as the primary point of contact with the payroll provider for issue resolution.

Handle the yearly issuance of W2 forms, generate custom reports including year-end reports, and provide ad hoc reporting as needed.

Maintain confidentiality of payroll operations and uphold employee confidence in payroll processes.

Job Requirements

3-5 years of payroll experience

Proficient in Payroll systems, preferable ADP Workforce Now

Demonstrated ability to quickly learn and identify business process improvements

Intermediate to advanced proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, and Pivot Tables

Exceptional organizational and time management abilities

Meticulous attention to detail and data entry accuracy

Working knowledge of federal, state, and local payroll wages

*Specific job duties and selection requirements vary between Orangetheory Fitness studio locations. The studio’s hiring manager can provide more details if you are selected to proceed with the interview process.

Equal Employment Opportunity

Austin Fitness Group is an equal opportunity employer. Austin Fitness Group is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by federal, state and/or local laws. We adhere to a strict policy of non-discrimination in all aspects of employment. This Equal Employment Opportunity Policy applies to all employees and applicants for employment. Austin Fitness Group is dedicated to upholding the principles of equal employment opportunity and fostering a workplace that promotes fairness, equity, and respect for all individuals.

Acknowledgement *

I understand that I am applying for a position with an employer that is an independently owned and operated Orangetheory® Fitness franchisee, not the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF). With respect to any position with a franchisee, I understand and agree that any information I provide in this application will be submitted directly to the independent franchisee, who is solely responsible for all employment related matters in their studio. This means, among other things, that the independent franchisee is solely responsible for and unilaterally makes all decisions concerning my employment, including hiring, firing, discipline, supervision, staffing and scheduling. OTFF will not receive a copy of my application, will have no control over whether I receive an interview and/or am ultimately hired, does not control and is not responsible for the employment policies and practices of independent franchisees, and does not employ independent franchisee’s employees. If I am hired to work at an independent franchisee’s studio, the independent franchisee, and not OTFF, will be my employer. By submitting my application and resume, I am confirming that I am agreeing and consenting to the foregoing.

Orangetheory values your privacy, so we want to keep you informed as to how your personal information is handled. With respect to the personal information you provided in this application, that information will be submitted directly to the independent franchisee, who is solely responsible for all privacy and data protection matters related to their studio. For any inquiries regarding how the independent franchisee may collect and process your personal information, please refer to that franchisee’s privacy policy or contact them directly. For all other information about how the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF), may collect and process personal information, please https://www.orangetheory.com/en-us/privacy-policy.