The Ordway: The Ordway is the arts epicenter of Saint Paul, Minnesota, and one of the leading nonprofits performing arts centers in the country. Founded on the belief that performing arts should be wide-ranging and accessible to all, the Ordway is home to a variety of performances that encompass the finest in Broadway musicals, concerts, dance and vocal artists. Known as the most comfortable place to catch a show in Minnesota, the Ordway includes a magnificent 1,900-seat Music Theater, a state-of-the-art 1,100-seat Concert Hall and spacious lobbies. The Ordway aims to reflect the communities it serves and address barriers to ensure everyone can experience the power of the performing arts.

Position Purpose: The Executive Operations Assistant plays a pivotal role in the administrative organization and support of executive and governance initiatives. The position involves frequent information exchange and efficient follow-up, fostering effective engagement and interactions between board members, arts partners, community stakeholders, and the executive team. The role requires handling proprietary information with discretion, anticipating the needs of team members, and providing comprehensive administrative support to ensure seamless operations.

Position Details:

• Posting Date: 7/11/24
• Closing Date: The Ordway is dedicated to building an equitable environment and strongly encourages applications from Black, Indigenous, People of Color, women, transgender, and non-binary candidates. This position will remain open until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
• Employee Type: Full-time, nonexempt
• Pay: Starting at $24 per hour
• Department: Executive
• Reports to: Director of Executive and Board Operations

Key Performance Areas:

• Provide comprehensive administrative support to the executive team.
• Manage Ordway's internal board webpage by keeping all materials and contact information up-to-date and orienting new board members to this important tool.
• Attend board meetings and coordinate meeting logistics and technology aspects to ensure a productive and engaging experience for attendees in person and remotely.
• Support the creation of initial drafts for materials and visual presentations required for Board and committee meetings.
• Maintain a digital photo repository of images capturing current Ordway events used in multiple reports or presentations throughout the year.
• Assist in planning and executing engagements involving various stakeholders.
• Collaborate with the Ticket Services to fulfill ticketing requests initiated by the president and CEO, including access tickets for cultivation purposes, stakeholder requests, and charitable ticket donation requests.
• Process monthly expense reports.
• Administratively support Ordway’s President and CEO during his term as president of the Arts Partnership by taking the lead in scheduling, prepping, and notetaking for Arts Partnership CEO and Board meetings
• Contribute to projects outside the primary job scope, providing administrative support as needed.

Other Qualifications:

• At least five (5) years of administrative experience.
• High school diploma or GED, Associate’s or Bachelor’s degree in related field desirable.
• Reliable transportation required.
• Occasional availability to work evenings and/or weekends as needed.
• Ability to collaborate, cooperate, persuade, position, and communicate information in a public setting and interpret information that is not always straightforward.
• Proficient use of Microsoft Office Suite (Word, PowerPoint) and intermediate Excel.
• High degree of sensitivity for confidentiality.
• Intermediate ability to compose, write, and edit reports and documents with appropriate grammar, punctuation, sentence structure, clarity, and creativity.
• Ability to handle multiple tasks and varying workloads.
• Ability to research and gather data/information for others to use in budget development.
• Ability to understand stakeholder requests, offer solutions, prioritize tasks, be proactive, demonstrate flexibility and a desire to satisfy the stakeholder and progress the Ordway’s mission.
• Ability to work effectively in a collaborative and team setting.

The Ordway requires all employees to adhere to the COVID safety standards set by the artists and tours that perform on our stages. This means that at times Ordway employees may be required to wear masks, to take COVID tests, and possibly, to provide proof of COVID vaccination. The Ordway is an equal opportunity employer and will consider requests for reasonable accommodation for employees and applicants based on disability or sincerely held religious beliefs.

To Apply: For more information or to apply, visit ordway.org/employment.

Ordway is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, creed, marital status, familial status, public assistance status, age, local human rights commission activity, national origin, and veteran, or disability status. The Ordway Theater and administrative office are wheelchair accessible and service animals are welcomed. All applicants who have questions or needs regarding access accommodations or interpreting assistance for job interviews are encouraged to reach out to Human Resources.

We know there are great candidates who may not fit into the criteria we’ve outlined here, or who have important skills we haven’t listed. If that’s you, please don’t hesitate to apply anyway and tell us about yourself.