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Billing Coordinator

Original Impressions, LLC

Billing Coordinator

Weston, FL
Full Time
Paid
  • Responsibilities

    Job Description

    JOB TITLE: Billing Coordinator EMPLOYMENT TYPE: Full Time

    JOB SUMMARY:

    The Billing Coordinator is responsible for timely, accurate invoicing of jobs to the client. This position will report to the Director of Accounting.

    DUTIES/RESPONSIBILITIES:

    • Evaluate Work in Process Report (WIP) each morning to determine what jobs should be available for invoicing.

    • Attend morning Production meeting to identify jobs that shipped/mailed day prior. Compares to WIP report for accuracy. Assembles list that contains all jobs ready for billing.

    • Responsible for gathering all completed job tickets from production each day (based on jobs shipped/mailed from previous day)

    • Complete prebill with accurate pricing per sold job information. Accurately codes each line of prebill with proper allocation information.

    • Compile and update information regarding any customer invoicing requirements that must be followed.

    • Accurately complete the final Pricing, Discount, and Commission Calculator (PDC) for submission with invoicing to accounting.

    • Assist with identifying potential concerns including pricing problems, costing issues, postage, and freight problems.

    • Prepare proper invoicing paperwork to accompany job and complete final invoices.

    • Review WIP report for invoices over 30 days and provide feedback to Client Services Manager.

    • Assist AR department by actively monitoring receivables and communicating issues before they arise.

    • Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.

       

      REQUIRED SKILLS/ABILITIES:

    • Proficient in data entry and typing skills; good knowledge of computer programs such as Microsoft Word and Excel

    • Excellent listening stills as well as verbal and written communication skills

    • Detail Orientated

    • Ability to work well with others and maintain professionalism in all situations

    • Prior experience with high demand invoicing

     

    EDUCATION AND EXPERIENCE:

    • High School degree (or GED) required, some college preferred.

    • Must be proficient with Excel and Word. Printstream and Sage experience preferred.

    • Must have 1-2 years of experience in accounting

     

    PHYSICAL REQUIREMENTS:

    • Prolonged periods of standing or sitting at workstation

    • Must be able to lift up to 15 pounds at a time

    Company Description

    Postal Center International (PCI), the leading print, mail and marketing solutions provider in South Florida. Renowned for being the largest, state-of-the-art transactional printer, postal and mail processing service organization, PCI’s family of brands employs 250+ employees and boasts combined annual sales of approximately $60 million. The Company specializes in Marketing, Creative Design, Web Development, Printing, Mailing, Fulfillment, Signs, Supply Management and Promotional Materials for clients across a broad spectrum of industries, including but not limited to Banking, Beverages, Cosmetics, Cruise Lines, Fast Food, Healthcare and Hospitality. Through its family of brands, the Company is a triple certified printer, authorized to purchase FSC, SFI and PEFC certified papers and print the certified logos. It is also SOC2 certified and HIPPA compliant; as well as a Certified Minority Supplier at the local, state and national levels. To learn more about Postal Center International and its family of plans, please visit www.pcioi.com.