Job Description
JOB TITLE: Billing Coordinator EMPLOYMENT TYPE: Full Time
JOB SUMMARY:
The Billing Coordinator is responsible for timely, accurate invoicing of jobs to the client. This position will report to the Director of Accounting.
DUTIES/RESPONSIBILITIES:
Evaluate Work in Process Report (WIP) each morning to determine what jobs should be available for invoicing.
Attend morning Production meeting to identify jobs that shipped/mailed day prior. Compares to WIP report for accuracy. Assembles list that contains all jobs ready for billing.
Responsible for gathering all completed job tickets from production each day (based on jobs shipped/mailed from previous day)
Complete prebill with accurate pricing per sold job information. Accurately codes each line of prebill with proper allocation information.
Compile and update information regarding any customer invoicing requirements that must be followed.
Accurately complete the final Pricing, Discount, and Commission Calculator (PDC) for submission with invoicing to accounting.
Assist with identifying potential concerns including pricing problems, costing issues, postage, and freight problems.
Prepare proper invoicing paperwork to accompany job and complete final invoices.
Review WIP report for invoices over 30 days and provide feedback to Client Services Manager.
Assist AR department by actively monitoring receivables and communicating issues before they arise.
Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.
REQUIRED SKILLS/ABILITIES:
Proficient in data entry and typing skills; good knowledge of computer programs such as Microsoft Word and Excel
Excellent listening stills as well as verbal and written communication skills
Detail Orientated
Ability to work well with others and maintain professionalism in all situations
Prior experience with high demand invoicing
EDUCATION AND EXPERIENCE:
High School degree (or GED) required, some college preferred.
Must be proficient with Excel and Word. Printstream and Sage experience preferred.
Must have 1-2 years of experience in accounting
PHYSICAL REQUIREMENTS:
Prolonged periods of standing or sitting at workstation
Must be able to lift up to 15 pounds at a time
Company Description
Postal Center International (PCI), the leading print, mail and marketing solutions provider in South Florida. Renowned for being the largest, state-of-the-art transactional printer, postal and mail processing service organization, PCI’s family of brands employs 250+ employees and boasts combined annual sales of approximately $60 million. The Company specializes in Marketing, Creative Design, Web Development, Printing, Mailing, Fulfillment, Signs, Supply Management and Promotional Materials for clients across a broad spectrum of industries, including but not limited to Banking, Beverages, Cosmetics, Cruise Lines, Fast Food, Healthcare and Hospitality. Through its family of brands, the Company is a triple certified printer, authorized to purchase FSC, SFI and PEFC certified papers and print the certified logos. It is also SOC2 certified and HIPPA compliant; as well as a Certified Minority Supplier at the local, state and national levels. To learn more about Postal Center International and its family of plans, please visit www.pcioi.com.