Job Description

This position performs administrative duties and assists with purchasing, invoice processing, general office support and other project requirements for the construction team.

• Responsible for accurate and timely input of purchase orders into the ERP system for various projects
• Responsible for ensuring that purchase orders have received proper approval(s)
• Process invoices through ERP system on a timely basis
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
• Assist in the preparation of accruals for various projects
• Manage Lien Waivers and Sales Tax reports
• Process expense reports of Construction employees
• Support Manager as needed with tax abatement projects
• Responsible for processing incoming mail
• Responsible for processing packing slips and receiving reports
• Responsible for processing correspondence and paperwork for purchase orders
• Responsible for placing orders and coordinating deliveries and shipments
• Responsible for running errands as needed
• Assist in scheduling and organizing activities, meetings, conferences and luncheons
• Assist with travel arrangements for department’s employees as needed
• Assist in accommodating the administrative needs of visitors
• Must be able to operate a vehicle in a safe manner
• Keep work area neat and orderly
• Provide input regarding improvements of the facility and other related areas
• Performs other duties and projects as assigned by management

Qualifications

• The ability to understand procedures and instructions specific to the areas of assignment as would be acquired in three to four years of high school with 1 year of knowledge of administrative and office procedures
• The ability and knowledge to operate a variety of standard office equipment
• Advantage - Experience is SAP system
• Must have the ability to work little or without supervision
• Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems
• Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations
• Must be able to establish priorities, have attention to details and the ability to meet deadlines
• Professional appearance and telephone etiquette essential
• Excellent verbal and written communication skills required
• Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.
• Must be able to communicate with other employees and read and write at a level that will enable to perform the work in a safe and efficient manner
• Must possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier
• The ability to work at a computer and computer monitor and use repetitive motion for long periods of time.
• The ability to occasionally lift up to 25 pounds.
• This position requires sitting 80% of the time and standing and walking 20% of the time.

Additional Information

All your information will be kept confidential according to EEO guidelines.