JOB OVERVIEW Provide highly collaborative and relational administrative support for the Local-National-Global ministry at Preston Trail Community Church by partnering with the Outreach Director and volunteers to manage calendars, coordinate needs, and ensure smooth operations, while also offering hands-on support during ministry activities and events.

KEY RESPONSIBILITIES:

Support team in managing healthy relationships with Local-National-Global ministry partners

Schedule and organize Outreach Team Project Calendar, Mission Trip Calendar and Outreach Director’s Calendar

Assists in scheduling, organizing, supporting, and executing Local-National-Global ministry events and meetings

Coordinates and completes internal processes with other ministries (communications requests, facilities

requests, tech requests, catering requests, etc.)

Manage check requests/expense reimbursements for the Local-National-Global ministry as directed

Maintain consistent communication with volunteers, ministry partners, and team members using ministry tools and communication channels

Help recruit, train, equip, and support volunteers to ensure healthy collaboration and strong engagement

Work with the team to maintain contacts, partner organizations, event photos, videos, collateral, and area

needs utilizing Salesforce and Planning Center on a continuous basis.

Provide support for web, social media, MailChimp and other outward facing communications to keep the outreach and missions team relevant and up to date with our church.

Contribute ideas and solutions to help improve ministry systems, processes, and event execution

Provide hands-on support during events, including setup, hosting, and cleanup as needed

Complete additional tasks as directed by the Outreach Pastor

QUALIFICATIONS:

Aligns with Preston Trail mission, beliefs, and values (https://prestontrail.org/about/aboutus)

Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance

Strong problem-solving skills, with the ability to anticipate issues, think critically, and implement practical, effective solutions.

Well organized, proactive, and detail-oriented

Must submit our assessment here within 2 business days of applying for job

Possesses a high level of initiative and follow-through

Possess the ability to use appropriate judgment, discretion, and confidentiality

Ability to manage multiple projects, timelines, and communications simultaneously

Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers, and team members

Proven administrative experience

Familiar and proficient with MS Teams/Office Products, social media tools and quick learner of other software platforms

Physically able to assist with event setup/teardown and remain on feet during events when needed

PHYSICAL REQUIREMENTS:

Ability to bend, squat, walk, and move comfortably in varying weather conditions, including high heat or cold, during outdoor programs and service opportunities

Ability to lift up to 25 pounds safely and without difficulty

Must be able to stand or sit for extended periods as required

Travel opportunities available (for mission trips) but not required

ORGANIZATIONAL RELATIONSHIPS:

MINISTRY TEAM: Outreach and Missions Team

REPORTS TO: Outreach Pastor

EMPLOYMENT CLASSIFICATIONS:

Category: Part-time

Number of Hours: 20-25 per week (occasional Sunday mornings)

Exempt/Non-Exempt: Non-exempt

Employee Class: Support

Commissionable Role: No