Job Description

JOB SUMMARY Provide confidential operational and strategic support to the Vice President, Global Programs in their external engagements, management of Global Program leadership and division, and engagement with the Board

PRIMARY RESPONSIBILITIES

•  Support for the Vice President and VPGP office:
  • Support strategic initiatives for the VPGP
  • Manage the VPGP budget and track budgetary requests and decisions for VPGP
  • Support development and alignment of Global Programs architecture (meetings, leadership, cross-team initiatives)
  • Manage VPGP’s outreach and external relationships (local, national, and global) with support from GP staff and others (major donor team, etc)
  • Manage and coordinate VPGP’s external commitments (boards, advisory councils, panels)
  • With guidance from VPGP, write, edit and circulate key memos, reports, correspondence, and announcements for a wide variety of internal and external audiences
• With guidance from VPGP, write, edit and circulate key memos, reports, correspondence, and announcements for a wide variety of internal and external audiences
• Based on experience level, recommend reinsert: With guidance from VPGP, write, edit and circulate key memos, reports, correspondence, and announcements for a wide variety of internal and external audiences
• Support VPGP travel, including briefings, trip support, and post-trip follow-up and communications
• Lead or support special projects as assigned
• Support for the Global Program leadership teams and division
  • Provide strategic support and coordination to the Global Programs Leadership (GPL) Team, including agenda development, deliverables tracking, communications from the GPL, and support on analysis and special projects as needed.
  • Support Global Programs division and Global Programs Management Team meetings and communications.
• Support for Board
  • Support the OUS Board Program Committee and VPGP’s relationship and responsibilities with OUS Board, including managing Program Committee logistics and agenda development, preparing materials and Committee and Board meetings

EXPECTATIONS FOR THE POSITION

GENERAL EXPECTATIONS

• Will stay abreast of professional standards, trends and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based culture of work, will perform all duties appropriately for a multi-cultural environment, treating all persons with dignity and respect, and will be familiar with and committed to Oxfam America mission and goals.
• Will have an understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice and racial equity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to providing a safe environment for staff, partners, and beneficiaries, and a commitment to promoting safeguarding in our workplace, programs, and the communities we serve.

SPECIFIC EXPECTATIONS

• Maintain strict confidentiality when required and handle sensitive information with discretion
• Maintain and encourage positive attitude and energy, assisting colleagues wherever possible in solving problems.
• Represent the VPGP in a professional manner at all times
• Show initiative in responding to breakdowns in processes

Qualifications

REQUIRED QUALIFICATIONS

EXPERIENCE AND CORE COMPETENCIES

• Three to five years of relevant work experience
• Demonstrated ability to effectively and efficiently manage multiple tasks and complex logistics in a high-pressure environment; project management experience and training preferred
• Demonstrated ability to work with senior level staff effectively
• Understanding of international development
• Excellent verbal and written communication
• Ability to anticipate, coordinate and facilitate activities with colleagues
• Excellent organizational skills and attention to detail
• Demonstrated ability to handle sensitive and confidential situations with diplomacy
• Comprehensive knowledge of Microsoft Office Suite

PREFERRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

• Knowledge of French and/or Spanish

Additional Information

All your information will be kept confidential according to EEO guidelines.

Oxfam America is a Gender Just organization and an equal opportunity employer. We have a zero tolerance policy for any sexual harassment, exploitation, and/or abuse. We welcome all persons to apply and do not discriminate. We take measures to prevent discrimination against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

We are an E-Verify employer.

For more information, please click on the following links: E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish