Job Description

Structural Engineering company located in Downtown Memphis looking for a responsible Administrative Assistant to support the business owner. You will perform to perform a variety of administrative, clerical, light bookkeeping. You will answer phones, interface with customers and vendors in order to drive company success.

BASIC DUTIES:

1. Assisting with a variety of administrative tasks requiring dropbox, excel, word, adobe pdf, etc.
2. Answering phones and returning voicemails in a professional manner.
3. Keeping accurate records of calls and routing the correct info to staff.
4. Performing ad-hoc administrative duties, assisting colleagues with administrative tasks.
5. Scheduling meetings and maintain calendar.
6. Data entry and organization of projects in AirTable.
7. Assist with invoicing, receivables, accounts payable and collection using Quickbooks. We will provide Quickbooks training courses.
8. Draft correspondences and other formal documents.
9. Perform all other office tasks.

Qualifications:

• Attention to detail and problem solving skills.
• Resourceful, able to use online and phone help systems to find solutions to issues.
• Computer skills to include Microsoft Word, Excel.
• Work schedule flexibility, with advance notice, to accommodate needs of the business.
• Previous experience in office administration or other related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• ​Strong organizational skills.

Type: Part time to start 15 to 20 hrs per week. Full time after 3 months. $12.00-$18.00 depends on experience.

Company Description

https://www.ozer-eng.com/our-story