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Process Coordinator / Administrator – Construction Specialty Contractor

P3 Recruiting

Process Coordinator / Administrator – Construction Specialty Contractor

Saint Louis, MO
Full Time
Paid
  • Responsibilities

    P3 Recruiting is in search of an office professional for one of their construction specialty contractors. The title of the role is Process Coordinator / Administrator. The individual in this role will be responsible for providing coordination and administrative support for the Contract Service (Residential and Commercial) team. This includes and is not limited to:

    • Answer phone and email inquiries for new contract service work
    • Ensure on-going communication with customers and vendors
    • Prepare and send proposals/bids with information provided by estimators/project managers
    • Schedule/Coordinate estimator appointments
    • Track and enter job information into software systems (NetSuite is their ERP and accounting system)
    • Establish P.O.s for all purchases and track by job
    • Coordinate equipment needs for jobs
    • Coordinate labor needs with Senior Department Director
    • Order materials
    • Secure all necessary permits
    • Process all documents and information related to jobs:
    • Secure approval of all expenses by project managers
    • Close jobs in ERP and accounting systems
    • Create and send invoices

    The ideal individual will have a few years working within construction.