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Real Estate Transaction Coordinator

PAD Home Buyers LLC

Real Estate Transaction Coordinator

Brookfield, WI
Paid
  • Responsibilities

    Real Estate Transaction Coordinator/Admin Are you an organized individual looking to get in on the ground floor of a rapidly growing team? Do you work best in a highly collaborative team environment where your contributions will be visible and have a direct impact on the direction of the business? Do you know what the word "hustle" means? The Transaction Coordinator brings his/her attention to detail to the table in order to play a key role in the achievement of our real estate team’s goals through the facilitation of smooth transactions from point of accepted contract to delivery of keys. This person excels at creating systems and improving processes, works well from a list and can strategically manage their tasks without much direction. You must be detail-oriented but maintain a high-level of fluidity and flexibility. The tasks that must be performed to get a contract to closing do not always happen in a linear manner, and it is because of this fluid nature of the tasks that keen attention to detail is necessary. You are: Accountable, patient, detail oriented, a go-getter, prudent, dedicated and communicative. We need someone to take over this role and make it exactly what they want. They are the face of our transactions, so they need to be outgoing and charismatic. Responsibilities: • Oversee all files and marketing • Manage website, blog sites and social media • Act as a liaison between clients, title company and agents • Participate in company-provided training sessions • Manage contract to close process • Create and maintain an operations manual that documents all systems and standards • Be the first point of contact in handling customer inquiries and complaints • Provide concierge level customer service to clients and customers • Work with all preferred vendors, including professional photographers, contractors, etc. • Set and send out weekly reminders of upcoming critical dates • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing • Coordinate seller listing sign installation and removal at the appropriate times • Schedule photographers and forward feedback • Continue to take day to day office tasks, organizing workflow and reducing inefficiencies • Order and prepare gifts for clients • Insure scheduling is complete and deadlines are met Qualifications: • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills • History of working with real estate transaction • Ready to work as part of the team and take over transactions • Have excellent attention to detail and high-level accuracy with documents • Concerned with doing things the right way the first time • Flexible in daily routine; ability to prioritize and manage shifting responsibilities • Ability to assess, prioritize and act quickly • Deadline driven and extremely organized • Open to new ideas and systems • Able to stay calm and patient when faced with emotional situations • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Continue to maintain the good will and reputation of the entire team • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality • Excellent verbal and written communication skills • A true professional, who supports the entire team in achieving their goals • Outgoing personality and not afraid to take control of situations Compensation: $16 - $19 per hour plus commission

    • Oversee all files and marketing • Manage website, blog sites and social media • Act as a liaison between clients, title company and agents • Participate in company-provided training sessions • Manage contract to close process • Create and maintain an operations manual that documents all systems and standards • Be the first point of contact in handling customer inquiries and complaints • Provide concierge level customer service to clients and customers • Work with all preferred vendors, including professional photographers, contractors, etc. • Set and send out weekly reminders of upcoming critical dates • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing • Coordinate seller listing sign installation and removal at the appropriate times • Schedule photographers and forward feedback • Continue to take day to day office tasks, organizing workflow and reducing inefficiencies • Order and prepare gifts for clients • Insure scheduling is complete and deadlines are met