POSITION SUMMARY

The Payroll Administrator is responsible for assisting the Payroll Specialist Team with the following: entry and validation of New Hires, completing I-9 certifications, file extractions, and scanning forms to network folders. They will also be responsible for all of the production needs of the field including but not limited to: printing and stuffing checks, sending out all packages, and other duties as needed.  Core work hours will be between 9:00 a.m. to 6:00 p.m. with some flexibility at the Managers discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•Assist in collecting, auditing and input of new hire documentation

•Maintaining new hire documentation on server according to federal and state regulations

Follow established project, departmental, company procedures and quality standards

•Data entry and/or file upload of client and/or employee records to system

•Quality control of system setups; including but not limited to employee records and PTO policies

•Update internal documentation as applicable

•Maintain, enhance, and broaden knowledge and skills of software applications and industry practices

•Provide a high level of customer service to ensure client satisfaction

•Consistently looking for efficiencies in processes and offer solutions to streamline on-boarding

•Must work independently, be a self-starter, and have a strong work ethic, and have exceptional attention to detail.

•Responsible for all printing, packaging, and auditing needs from the Payroll department.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Proven proficiency in prioritizing tasks and controlling activity on a variety of tasks
• Excellent verbal/written communication skills, including presentation skills
• Ability to build effective professional relationships
• Must be able to deal with ambiguity, operate at a fast pace and cope with change
• Strategic mindset but ability and willingness to be hands-on
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, etc.) required
• Ability to quickly learn and understand new software systems

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. This position will be working primarily indoors and some of the time in an outdoor environment. From this movement, the employee will encounter varying temperatures. The normal auto and air travel hazards will apply.