Benefits:
Company parties
Flexible schedule
Paid time off
Training & development
Position Overview We are seeking a dependable, proactive, highly organized Personal Assistant to support the Manager with daily priorities, business operations, automotive activities, and property-related tasks. The ideal candidate anticipates needs, follows through without constant reminders, communicates professionally, protects confidential information, and identifies ways to make work more efficient.
Key Responsibilities
Calendar & Meeting Preparation: Maintain the Manager’s calendar, send reminders, confirm appointments, and prepare the necessary paperwork, dates, times, locations, contact details, and follow-up items.
Business & Dealership Coordination: Track priorities and project deadlines; coordinate with Sales, Service, Parts, and Finance; follow up on assigned tasks; and provide clear updates on progress, delays, and items requiring a decision.
Communication & Administrative Support: Screen and route calls as directed, monitor designated email inboxes, draft professional emails and memos, organize documents, and maintain an action list for pending matters.
Parts, Vehicles & Service Coordination: Help locate and order vehicle parts, compare availability and pricing, track orders and returns, and communicate with vendors and mechanics to help keep work moving.
Social Media & Technology: Prepare and publish approved vehicle, business, and property posts; assist with listings and basic digital content; and use business software, spreadsheets, AI tools, and other technology to improve productivity.
Property & Rental Support: Help coordinate maintenance requests, vendor appointments, supplies, inspections, guest-related follow-ups, and task status for rental properties, as assigned.
Errands, Expenses & Special Projects: Complete authorized personal and business errands, organize receipts and expense records, assist with special events, and handle other projects as assigned.
Confidentiality & Professional Judgment: Protect private business, financial, customer, employee, and personal information; use good judgment; and share information only with authorized people.
Required Skills & Qualities