The Administrative Coordinator is a dynamic, well-rounded person to support several functions within the business. The right person is smart, driven, eager to learn, not afraid of asking questions, and excited about working within a small team to grow our brand! We are happy to answer questions, provide training, and support our new team members. We strive take care of our people and help them grow.As an Administrative Coordinator, you will provide administrative support to multiple executives, supervisors, and facility managers within the organization. A successful candidate will possess a broad range of skills including problem solving, relationship building, and high attention to details. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and other office equipment. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our HQ in Tigard, OR.

Financial Breakdown:Hourly Rate: $16Hours: 8 am – 4:00Schedule: 3 days a week

(Monday–Wednesday) or (Tuesday-Thursday)

This job description may be changed to include new responsibilities and tasks or change existing ones as employer deems necessary Coordinate travel arrangementso Flights, car rentals, hotel accommodationso Manage itinerary using email, call, and/or text Organize schedule and coordinate meetings and appointmentso Monthly meetings with company executiveso Quarterly meetings with upper management (includes Regional, Area, andConstruction Managers)o Prepare agendas for meetingso Record, compile, transcribe, and distribute notes of meetings Write and distribute email, correspondence memos, letters, faxes, and formso Follow up to make sure all necessary parties are included on distribution Develop and maintain a filing systemo Handle request for information and datao Retrieve documents from filling system when requestedo Maintain electronic and hard copy filing system Review and order company inventoryo Work with Regionals to create and maintain accurate par levels for clubso Complete monthly orders to ensure items are always in stocko Research new deals and shop priceso Maintain a stocked office Maintain contact listso Review quarterly for any changeso Update as needed Provide general support to office visitorso Update executives on any unexpected visitorso Schedule any future meetings accordingly

 Act as the point of contact for internal and external connectionso Legal communications Incident reports, insurance claims, lawyer communicationso Main contact for landlordso Main contact for vendors Outreach coordinatoro Community outreach, such as fundraisers and eventso Staff outingso Corporate gatherings Complete general clerical dutieso Photocopying, faxing and mailing

ADMINISTRATIVE

ASSISTANT

This job description may be changed to include new responsibilities and tasks or change existing ones as employer deems necessary Prepare and modify documents including correspondence, reports, drafts, memos,and emails. Main contact for HR needso Ensuring clubs are following proper hiring/firing guidelineo Compile and maintain employee records Non Disclosures on file for all employees Non Compete on file for all management Health Coverage tracking – who is eligible and enrolled Track employee’s birthdays and hire dates for anniversaries

 Audit club payroll weekly before processing for errorso Send any discrepancies to Regional Manager to adjust