Job Description

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s Degree
• Minimum of 15 years’ experience working in a public procurement environment
• 5-10 years’ experience with Furniture, Fixtures and Equipment planning, procurement and deployment; Professional Services requests for qualifications and requests for proposal experience; and Contract Management Experience
• Proficient with Microsoft Excel, Word, Access, Visio, SAP, and Adobe Acrobat.
• Ability to exercise judgment and discretion and to set priorities and manage competing demands.
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
• Excellent communications skills, both written.
• Ability to accurately track and report status when managing concurrently running projects

PREFERRED QUALIFICATIONS:

• Experience with electronic bidding platforms, specifically PlanetBids
• Certificate related to Public Purchasing or Contract Management
• Knowledge of California higher education codes
• Knowledge of California Community College codes
• Experience with project management software

TASKS AND RESPONSIBILITIES:

• This position calls for an experienced Contract Administrator that will be responsible for performing various types of procurement activities for the Bond Program (e.g., professional services, specialty services, FF&E, and lease agreements).
• Administer various procurements from conception through tender, Board of Trustees approval, contract execution, and contract administration/management including but not limited to the following:
• o Prepare and administer Request for Qualifications (RFQs) and Requests for Proposals (RFPs).
• o Track all Requests for Clarifications (RFCs), submitted during RFQ/RFP process, distribute them to appropriate parties for response, prepare, edit and issue all Addenda.
• o Prepare Proposed Board Actions (PBA) to request Board authorization to award contracts.
• o Prepare final contract documents and coordinate execution.
• o Process contract amendments and monitor contract compliance internally and externally.
• Facilitate the purchasing of Furniture Fixtures and Equipment (FF&E) for the Colleges:
• o Responsible for all aspects of the procurement process including, planning, monitoring and reporting, and understanding all FF&E Purchasing Vehicles (e.g., master agreements, piggybacks).
• o Manage process to lease temporary structures for swing spaces and for college project teams.
• o Coordination with vendors to solicit quotes and review for compliance.
• o Participate in job walks (if required) at colleges.
• o Work closely with the Relocation Project Managers (RPM) and user groups regarding the procurement and purchase of FF&E required for each project.
• o Review FF&E Purchase Orders using the approved checklist to ensure accuracy of contacts & delivery dates, project numbers, project names, delivery address. etc.
• o Manage the Purchase Order process from order to delivery.
• Work within SAP and Access databases:
• o Understanding of how purchase orders are entered into District ERP/SAP system including the accurate identification of assets by class and general ledger code.
• o Technical expertise to advise the client on customization in the District SAP/ERP system.
• o Coordinate with and test SAP customization with District SAP software developers.
• o Understand asset values for reporting in SAP ERP system and update assets as required by educational code and District policy.
• o Work directly with the SAP Specialist and troubleshoot SAP and Access databases as needed.
• Coordination with Foundation for California Community Colleges (FCCC) and another partner public agencies to create RFP and contracts beneficial to and in the best interest of LACCD.
• Other tasks as needed under the direction of the Director of Contracts.

At a minimum, the candidate’s professional resume must include the following:

• List of all Educational Achievements
• List of all Professional Licenses or Certificates
• List of Awards Received
• Detailed Employment History with each company or government agency including:
• o Name & Contact Information of the firm or agency
• o Start Date and End Date (Month & Year)
• o Positions Held
• List of Projects / Programs Managed including project value, location of assignment, roles and responsibilities and contribution to each project

Company Description

PMCS Group is a full service project and construction management, engineering and inspection firm currently serving clients such as the City of Los Angeles Bureau of Engineering and Bureau of Sanitation, Los Angeles Community College District (LACCD), City of Long Beach Airport, Los Angeles Unified School District (LAUSD), Port of Long Beach (POLB), Port of Los Angeles (POLA), as well as the Los Angeles County Department of Public Works (LACDPW), and the Seal Beach Naval Base. Since 2005, we have been committed to building long-term client relationships by providing quality services and creating superior customer value. Our firm is home to accomplished professionals with diverse backgrounds from the fields of construction, architecture, engineering, and inspection who have worked together extensively over the years. We have provided services for over $1.5 Billion worth of projects in various sectors including government facilities, education, parks & recreation, water resources, general facilities, and infrastructure. Specifically, PMCS Group has provided PM/CM and constructability review services to numerous projects for the Bureau of Engineering valued at more than $300M. Our staff's experience spans all project phases from planning, design, bid and award, through construction and closeout. PMCS is currently providing construction management services for the Bureau of Engineering Proposition O Bond Program, engineering services for the Bureau of Engineering Wastewater Conveyance Engineering Division, and GIS/engineering services for the Bureau of Sanitation. We believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value. Our project team consists of professional licensed Engineers and Architects, Project and Construction Managers, Schedulers, Estimators, Document Control and Cost Analysts.