Job Description

Job Description

Minimum Required Qualifications:

• Bachelor’s Degree from an accredited institution.
• 12-15 years of related experience in construction related projects including furniture, fixture and equipment placement and/or asset management.
• 10 years of asset management experience
• 8 years of experience working with SAP.
• Working knowledge of SAP transactions and customization abilities.
• Understanding of RFID technologies and their use in the asset management industry.
• Knowledge of FF&E and procurement processes.
• Ability to read architectural and furniture drawings.
• Strong written and oral communication, organizational, and interpersonal skills.
• Strong administrative and analytical skills. Attention to detail.
• Good people and public relation skills to interact with District staff and manage asset and move crews in the field, as well as the public.
• Proficiency in Microsoft Office and related spreadsheet, and database software.
• Flexibility in schedule and personal transportation required to work at multiple locations based on assigned schedule.

Preferred Qualifications:

• Understanding of RFID technologies and their use in the asset management industry.
• Public Works experience.
• Accounting experience.
• Bilingual in Spanish

Tasks and Responsibilities:

• Coordination of Asset Management services, staff, and crews as it relates to all asset related activities. Responsibilities include scheduling of crews and providing oversight during new asset tagging activities and asset surplus activities in all District locations. Services shall be provided at the request of the Department Manager, the Relocation Project Managers (RPMs) and/or Technology Project Managers (TPMs).
• Manage Asset/Move Coordinator activities and schedule work according to project and college asset needs.
• Development of project schedules related to surplus preparation, surplus relocation, new asset tagging and monitor progress with crews to ensure projects are completed within schedules provided by the RPMs, TPMs and CPTs. Coordination and scheduling of asset crews to ensure timely and successful project completion.
• Research and asset valuation according to current market and resale value.
• Coordinate with RPM/TPM/College FMO to secure asset surplus storage.
• Resolve or assist in the resolution of conflicts within and between projects or timelines; develop methods to monitor project or area progress; provide corrective supervision as necessary.
• Oversee the RFID asset tagging process including crew oversight for all new product received at all District locations, tagging report preparation, and subsequent SAP asset data updates.
• Manage asset surplus process for all projects on a District-wide basis to ensure accurate asset retirement recording in accordance with District policies and procedures from sale to donation to deconstruction services. Prepare all documentation as necessary to comply with District policy and procedure. Process includes crew oversight during relocations, preparation and posting of assets in District’s authorized system and recording the final disposition status of all assets for asset retirement including updating data in SAP.
• Manage crew during asset pick up for sold asset auctions at all District locations and provide oversight during the process as necessary. In the event of unsold auctions, manage asset disposition; donation, deconstruction or recycling as necessary. Prepare all documentation as necessary to comply with District policy and procedure.
• Process goods receipts in SAP for assets received at all Campus locations. Work with Accounting to analyze/research and resolve good receipt discrepancies.
• Update asset records in SAP as necessary to accommodate asset relocations, record updates, and new asset information as a result of Bond related moves.
• Coordinate training end users for system enhancement and policy changes.
• Handle all administrative asset management tasks including but not limited to: photo organization, document scanning, filing, data entry and meeting minutes recording.
• Develop proposed project budgets and maintain project expenditures within budget and prepare budget updates and reports as needed.
• Work in conjunction with the RPM to ensure Asset Management related tasks comply with CPT construction schedules.
• Work directly with Procurement to ensure assets are being procured in accordance with policy and procedure. Review FF&E drawings to ensure procurement interprets assets per District asset classifications.
• Responsible for updates to all related Committees, Cabinet, Executive staff and Board of Trustees as necessary.
• Effectively communicate and update superiors on project progress.
• Provide oversight to all SAP services in the Client’s system of record inclusive of accounting, GASB compliance and procurement related functions.
• Prepare goods receipts in SAP for all invoices. Provide reconciliation reports for goods receipts vs. invoice receipts on a monthly basis.
• Maintain and update custom tables in SAP as necessary.
• Provide all controls related functions in SAP from financial reporting to budget establishment and transfers.
• Manage and establish asset management related risk register for Client reporting.
• Maintain asset management related metrics for Client reporting.
• Assist with SAP related year end closing functions as necessary to ensure system accuracy
• Responsible for review and approval for all contracts, task orders and invoices as they pertain to asset management

Company Description

PMCS Group is a full service project management, construction management and inspection services firm with over 18 years’ experience in successful project delivery. Since our inception in 2005, our team has supported numerous entities and public works projects in the Southern California region. Our team is currently supporting entities such as the City of Los Angeles, Bureaus of Engineering, Sanitation, and Street Services; Los Angeles County Department of Public Works; Port of Long Beach; Los Angeles County Metropolitan Transportation Authority; Los Angeles Unified School District; Los Angeles Community College District (LACCD), and; California State University Long Beach, to name a few. Our team’s commitment to partnering has led to the successful delivery of over $4B worth of projects without any claims.

PMCS has expanded our expertise into the private sector, particularly focusing on large scale advanced technology and mission critical projects. Our team has delivered microchip manufacturing facilities, cleanrooms, labs and large scale data center facilities. We’ve expanded our reach into Northern California, Arizona, Oregon, Washington, Texas, and other states. PMCS supports entities such as QTS Data Centers, Vantage Data Centers, Cologix Data Centers, Intel, Lam Research, Samsung, TSMC, and others.

PMCS Group’s project portfolio also includes numerous public facility projects, such as the Port of Long Beach Fireboat Station 20 project, major water resource projects, including the City of LA / LAWA Argo Drain Sub-Basin Facility Project, and major educational projects, like the California State University Long Beach Parkside North Housing Residence Project. We bring extensive transportation and infrastructure project experience, including our work as a joint venture partner on LACMTA’s Purple Line Project and our work on LA County Department of Public Works’ Santa Anita dam.

We believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value.

Company Description

PMCS Group is a full service project and construction management, engineering and inspection firm currently serving clients such as the City of Los Angeles Bureau of Engineering and Bureau of Sanitation, Los Angeles Community College District (LACCD), City of Long Beach Airport, Los Angeles Unified School District (LAUSD), Port of Long Beach (POLB), Port of Los Angeles (POLA), as well as the Los Angeles County Department of Public Works (LACDPW), and the Seal Beach Naval Base.\r\n\r\nSince 2005, we have been committed to building long-term client relationships by providing quality services and creating superior customer value. Our firm is home to accomplished professionals with diverse backgrounds from the fields of construction, architecture, engineering, and inspection who have worked together extensively over the years.\r\n\r\nWe have provided services for over $1.5 Billion worth of projects in various sectors including government facilities, education, parks & recreation, water resources, general facilities, and infrastructure. Specifically, PMCS Group has provided PM/CM and constructability review services to numerous projects for the Bureau of Engineering valued at more than $300M. Our staff's experience spans all project phases from planning, design, bid and award, through construction and closeout.\r\n\r\nPMCS is currently providing construction management services for the Bureau of Engineering Proposition O Bond Program, engineering services for the Bureau of Engineering Wastewater Conveyance Engineering Division, and GIS/engineering services for the Bureau of Sanitation.\r\n\r\nWe believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value.\r\n\r\nOur project team consists of professional licensed Engineers and Architects, Project and Construction Managers, Schedulers, Estimators, Document Control and Cost Analysts.