Job Description

MINIMUM REQUIRED QUALIFICATIONS:

• Excellent communications skills, both written and verbal
• Strong organizational skills 
• Proficiency with Microsoft Office Suite 
• Ability to work in a fast-paced environment
• High School Diploma or equivalent

PREFERRED QUALIFICATIONS:

• Previous administrative work or internship experience.

TASKS AND RESPONSIBILITIES:

• Answers and directs incoming telephone calls and takes messages.
• Welcomes and directs guests and visitors to the Program Management Office.
• Issues & keeps track of guest access badges.
•    o   Maintains guest access badge log 
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
•    o   Manages conference room calendars 
•    o   Confirms recurring reservations 
•    o   Reschedules any conflicting meetings 
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories. 
• Prepares and sends mail/FedEx as needed. 
• Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies. 
• Assists Executive Management Team on ad-hoc assignments as needed. 
• Other related duties as assigned.

SUBMISSION REQUIREMENTS:

At a minimum, the candidate’s professional resume must include the following:

• List of all Educational Achievements
• List of all Professional Licenses or Certificates
• List of Awards Received
• Detailed Employment History with each company or government agency including:
•    o   Name & Contact Information of the firm or agency
•    o   Start Date and End Date (Month & Year)
•    o   Positions Held
•    o   List of Projects / Programs Managed including project value, location of assignment, roles and responsibilities and contribution to each project

Company Description

PMCS Group is a full service project and construction management, engineering and inspection firm currently serving clients such as the City of Los Angeles Bureau of Engineering and Bureau of Sanitation, Los Angeles Community College District (LACCD), City of Long Beach Airport, Los Angeles Unified School District (LAUSD), Port of Long Beach (POLB), Port of Los Angeles (POLA), as well as the Los Angeles County Department of Public Works (LACDPW), and the Seal Beach Naval Base. Since 2005, we have been committed to building long-term client relationships by providing quality services and creating superior customer value. Our firm is home to accomplished professionals with diverse backgrounds from the fields of construction, architecture, engineering, and inspection who have worked together extensively over the years. We have provided services for over $1.5 Billion worth of projects in various sectors including government facilities, education, parks & recreation, water resources, general facilities, and infrastructure. Specifically, PMCS Group has provided PM/CM and constructability review services to numerous projects for the Bureau of Engineering valued at more than $300M. Our staff's experience spans all project phases from planning, design, bid and award, through construction and closeout. PMCS is currently providing construction management services for the Bureau of Engineering Proposition O Bond Program, engineering services for the Bureau of Engineering Wastewater Conveyance Engineering Division, and GIS/engineering services for the Bureau of Sanitation. We believe that every project success is based on partnering, collaboration, and consolidating resource pools to provide our clients with the optimum balance of flexibility and responsiveness needed to achieve high quality results for the best value. Our project team consists of professional licensed Engineers and Architects, Project and Construction Managers, Schedulers, Estimators, Document Control and Cost Analysts.