Benefits:

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job Title: Fleet Administrator Reports to: VP Fleet Operations Type: Non-Exempt

Schedule: Mon – Fri 40 hours/week

Company Background:

Founded in 1959 and leads the crane and rigging industry in Florida for over 60 years with innovative safety practices and education, sophisticated technology, and financial stability. Company culture and customer service principles have been built around family values and nurturing client relationships. Clients can attest to the professionalism of the company. As a third-generation family-owned-and-operated business that believes in core values, knowledge, expertise, and dedication.

Job Summary:

The Fleet Administrator role is responsible for a variety of administrative & clerical support duties for the fleet operations team including accurate record keeping, tracking and entering fleet information into operations database and running reports as directed by VP of Fleet.

Essential Functions:

Maintain accurate Fleet equipment records, including additions, disposals, & sales (digital & paper files) including our pending purchases workbook.

Apply for and manage title applications, title transfers, tags, registrations & their renewals.

Log & account for dealer tag usage & other dealer related responsibilities.

Maintain accurate insurance roster & account for additions & removals.

Administer the Marathon Fuel Card system – vehicles & user pins.

Administer the Fuel Master system – vehicles & user pins.

Maintain Sun Pass account.

Reconcile the monthly Regions Fleet expenses through Concur.

Respond to fleet-related inquiries & requests from other departments & support of Fleet Analyst.

Coordinate travel arrangements as needed for Fleet department.

Assist with Unit Audits and inventories.

Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team.

Respond to corporate requests in a timely manner

Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge

Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations

Create and nurture a positive work environment by treating others with mutual respect and concern.

Perform other administrative tasks as assigned.

Competencies:

Adaptability - Adapts quickly to change and easily considers new approaches.

Customer Service - Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self accountable for quality outcomes.

Communication - Delivers clear, effective communication and takes responsibility for understanding others.

Teamwork - Works with and helps others to accomplish objectives.

Required Skills/Abilities:

Strong organizational skills

Excellent customer services skills

Excellent verbal and written communication skills

Minimum Requirements

Prior experience as office manager or title clerk in a fleet department

Minimum 5 years of office / clerical experience

Adobe and Microsoft Office: Excel, Word, Outlook, PowerPoint

Valid Florida Driver’s License.

Must be legally authorized to work in the United States.

Preferred Requirements

Prior trucking / logistics experience preferred

Physical Requirements:

Company maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. It is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.

Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.