Location for this position is Portland Oregon

Benefits/Perks

Competitive Compensation

Free Procedures Provided by Dr

Discounted Supplements

Friday-Sunday OFF

40 hours a week

Job Summary

We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling, paying invoices, payroll, taking payments, phones, billing for MVA, keeping Dr's books full at all times, finding renters for rooms, producing contracts, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. This position is in a small practice working directly with the doctor. You will be wearing multiple hats per day and expected to finish each task before end of day. Looking for a professional with long term employment history and great references. Do you handle stress and multiple tasks at one time with a calm and organized energy? You would be Office Manager, HR, Receptionist and Dr. Assistant all in one. This is a small cash based practice meaning with a highly skilled injection and hormone specialist as the one doctor we do not except insurance, excellent customer service skills is a absolute must. You will be the first person and last person the patient greets.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with Dr to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department

Pay and record invoices

Balance QuickBooks with end of day report.

Self starter

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Faxing, Scanning

Returning all calls

Scheduling

Shipping out supplements

Billing MVAs

Spinning blood

Ordering blood draws

Maintaining an organized work area

Qualifications

Doctors Office Experiance min of 3 years

Sales experience

Able to run a office

4 ten hour days Monday-Thursday

High school diploma

Previous experience as an Office Manager or similar position preferred for a minimum of 2 Years

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook, Quickbooks, Officeally

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Excellent Customer Service

Management in medical health care REQUIRED