Job Description

The Production Management Team is one of the most important roles for PXP, as they are the connection point between our clients, agency partners, and internal teams- knowing when to push and when to bend. As a Production Coordinator , you will be the hub- a trusted, respected and critical asset to the entire team and process. Having excellent communication, planning, and organizational skills, with the ability to juggle tasks easily and calmly.

• Point of Contact for Vendor and Freelance process. Owning, managing and ensuring timely approvals, process and payment.
• Responsible for supporting vendor set ups
• Provide administrative support to production studios, including Pos/Invoices, department expenses, job number creation, client hard drive inventory and organization.
• Manages daily requests within Production Departments.
• Assists in coordinating vendors for project work.
• Fosters relationships with outside production companies & vendors.
• Ensures outstanding timesheets are completed, assist production management team in ensuring actuals are up to date
• Supports in financial reconciliation (PO gathering), job information and paperwork management
• Supports Team Leads in ensuring all new hire paperwork is complete for onboarding and first day

Qualifications

** Locations & Commitments:**

• Full-time role, hybrid status
• In-office 2-3 days a week
• Overtime may be required to deliver on client projects and deadlines

** Candidate Requirements:**

• Ideally 1-2 years in a production or project management role (creative agency experience preferred)
• Strong skills in Office 365 as well as experience with project management software
• Knowledge of creative and production processes is a plus
• Minimum 2+ years in a production or project management role (creative agency experience preferred)
• Strong skills in Office 365 as well as experience with project management software
• Strong financial knowledge
• Bachelors’ degree
• Excellent team management skills with ability to build strong relationships internally and externally
• Excellent written and verbal communication, including strong presentation skills
• Strong organization skills and ability to manage a great deal of detailed information
• Resilience and ability to help team stay motivated through challenging timelines and changes in client direction
• Customer-service oriented, attuned to client needs
• Critical thinking / using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to opportunities.
• Ability to manage multiple projects and deliver before deadlines
• Flexibility, willingness to shift gears to meet project deadlines and client deliverables