A premier global law firm with a long-established presence in New York is seeking a full-time Intellectual Property Administrator to support its trademark and IP practice. This is a valuable opportunity for an experienced legal professional to contribute to high-caliber client work across litigation, corporate, and pro bono matters. The ideal candidate is detail-oriented, reliable, and enthusiastic about building a long-term career in intellectual property administration within a collaborative, fast-paced environment.

Key Responsibilities

Client Work

• Prepare and submit electronic filings through USPTO (TEAS, TTAB, Assignment Center), U.S. Copyright Office, and WIPO (Madrid System).
• Coordinate with clients and local counsel to manage foreign trademark applications, renewals, maintenance, and assignments.
• Draft and handle signature pages, legalizations, and document delivery to local counsel.
• Maintain and monitor docketing systems; coordinate with internal docketing specialists.
• Circulate weekly deadline reminders and review the trademark practice inbox for incoming correspondence.
• Manage USPTO tracking tools (e.g., IP Badger) and provide timely updates to attorneys and clients.
• Assist with clearance search orders and post-registration filings.

Practice Area Support

• Develop subject matter expertise and serve as a trusted resource for attorneys and clients.
• Maintain models, templates, and precedents for the IP group.
• Oversee updates to the internal practice area webpage and coordinate business development efforts.
• Support and help organize IP training programs and internal communications.
• Liaise with foreign counsel to review and process international IP invoices.
• Administer USPTO and USCO Deposit Accounts.

Firm Support

• Cultivate strong, professional relationships with clients, vendors, and colleagues.
• Communicate effectively with partners, associates, staff, and external parties.
• Perform additional tasks and special projects as needed in response to evolving business needs.

Candidate Qualifications

• Minimum of 5 years of experience in trademark prosecution within a legal or law firm environment.
• In-depth knowledge of U.S. and foreign trademark filing and maintenance procedures.
• Proven ability to manage multiple projects and deadlines in a high-pressure environment.
• Strong interpersonal and communication skills; professional demeanor at all levels.
• High attention to detail and strong organizational skills.
• Proficiency in trademark-related software and standard office applications.
• Excellent data entry, proofreading, and reading comprehension skills.
• Ability to work independently and as part of a team.
• Willingness to work overtime and travel as needed.

Benefits

• Competitive salary and comprehensive benefits package.
• Work with leading attorneys and high-profile clients on global trademark matters.
• Join a collaborative, high-performance team within a prestigious international law firm.
• Opportunities for professional growth and continuing education in IP law and practice support.

Salary: $140,000 - $150,000

Reference: 147522