About the Firm

We are a Houston-based family investment office with a diversified global portfolio spanning real estate, telecommunications infrastructure, aviation, and other sectors. Real estate is our primary focus, encompassing acquisitions, dispositions, development, and asset management across domestic and international markets. Our lean, high-performing team values professionalism, discretion, and a collaborative work environment.

Position Summary

We are seeking an experienced Paralegal / Legal Administrative Assistant with approximately 10 years of relevant experience to support the office’s commercial real estate transactions, legal coordination, and day-to-day administrative operations. This individual will work directly with the Chairman and President and serve as a liaison between the firm and its external professional service providers, including law firms, financial institutions, and accounting firms. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, confidential environment. This is a long-tenured position within the firm, previously held by a single individual for over 30 years. We are seeking a similarly committed professional to grow with the organization.

Key Responsibilities

Real Estate Transaction Support

• Assist with all phases of real estate transactions, including acquisitions, dispositions, financings, and lease negotiations
• Prepare, review, and organize transaction documents such as purchase and sale agreements, loan documents, title commitments, surveys, and closing statements
• Coordinate with external counsel, title companies, lenders, and brokers to facilitate timely closings
• Maintain organized transaction files and ensure all due diligence materials are properly documented and accessible
• Track critical dates, deadlines, and contingencies across active transactions
• Assist with entity formation, corporate governance filings, and maintenance of organizational documents

  Administrative & Office Operations Support

• Provide direct administrative support to the Chairman and President, managing calendars, correspondence, and scheduling as needed
• Serve as a liaison with external law firms, banks, CPA firms, insurance providers, and other professional service firms
• Facilitate and process bill payments, expense tracking, and vendor management to support seamless office operations
• Draft, proofread, and manage correspondence, memoranda, and other business communications
• Organize and maintain confidential files, records, and databases across the firm’s portfolio
• Assist with preparation of materials for meetings, investor communications, and board presentations
• Support general office administration, including coordinating with vendors and managing office supplies

  Qualifications

  Required

• Approximately 10 years of experience as a paralegal, legal assistant, or in a comparable administrative role within a law firm, corporate legal department, or investment office
• Demonstrated experience supporting commercial real estate transactions
• Strong understanding of real estate documentation, closing processes, and due diligence procedures
• Excellent written and verbal communication skills with a professional and polished demeanor
• Highly organized with exceptional attention to detail and the ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems
• Ability to handle sensitive and confidential information with the utmost discretion
• Paralegal certificate or associate’s/bachelor’s degree preferred; equivalent professional experience will be considered

  Preferred

• Experience working in a law firm, family office, private equity firm, or boutique investment environment
• Familiarity with entity structuring, corporate governance, and organizational documents (LLCs, LPs, etc.)
• Experience with commercial real estate, title insurance, and loan documentation
• Notary public certification or willingness to obtain one
• Knowledge of basic accounting or bookkeeping practices

  Compensation & Benefits

• Competitive annual salary of $60,000 – $85,000, based on experience and qualifications
• Health insurance coverage
• Short-term and long-term disability insurance
• Vision insurance
• Paid time off and holidays
• Professional, collaborative work environment within a growing family investment office