Job Description

Draft, revise, and manage a wide range of legal agreements for the Americas, primarily
using approved templates and handling ad hoc, one-off contracts.

• Conduct initial contract reviews for legal assignment, checking for universal deficiencies such as incorrect entity names and notice errors.
• Coordinate with Legal, Compliance, and Commercial teams to ensure contracts are executed in line with internal policies:
  • Confirm counterparties are KYC-approved in internal systems prior to execution.
  • Track and follow up on urgent or aging contracts.
  • Gather preliminary information from commercial teams for legal assignment.
• Maintain meticulous records of all executed agreements and amendments:
  • File documents and correspondence in Diva Counterparty.
  • Update and monitor status records for agreements in progress.
  • Search Emails, Files and Correspondence to retrieve historical contracts from our systems.
• Support legal negotiations by:
  • Preparing concise legal assignments highlighting key risks and required internal reviewers (Compliance, Credit, Insurance, etc.).
  • Creating comparison reports in Adobe (PDF) and iManage (Word) to ensure counterpart drafts align with latest legal versions.
• Assist in developing and updating contract templates and standard clauses.
• Provide training and guidance to colleagues on contract processes and best practices.
• Stay current on legal and regulatory developments impacting contracts.

Qualifications

• Minimum 6 years’ experience as legal assistant, paralegal or similar role
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Familiarity with contract law
• Proficiency in Microsoft Office, Adobe and contract management systems.
• Flexibility a must as most contracts are ad hoc.

Additional Information

• This job operates in a professional office environment. Because of the collaborative, fast-paced, and high energy nature of our business, Vitol requires team members to work from our fully-equipped office.

All your information will be kept confidential according to EEO guidelines.