Parkhill is seeking an office professional to join our El Paso office.
** Requirements**
This position will perform the following duties:
Front Desk
- First impression for all employees/clients/visitors.
- Pleasant personality and professional attitude.
- Direct caller to destination and record information.
- Obtain visitor's name to announce appointment with internal employees.
- Knowledgeable in the use of office equipment.
- Take care of client, contractor, and vendor needs as they call or visit the office.
Inventory
- Maintain inventory of office supplies, refreshments, and other goods from retail stores.
- Coordinate (Personal Protection Equipment (PPE) inventory for office.
- Maintain inventory for Parkhill-branded items. Coordinate with Brand Coordinator.
Office Culture
- May help and/or coordinate office employee functions.
- Assist with office morale.
- Coordinate community outreach and activities.
- Promote local office events and successes.
- Decorate common areas for holidays.
Onboarding of New Hires
- Onboarding – Distribute Welcome Packages.
- Review I-9 documents and submit them to P&C.
- Take temporary photos of new hires.
- Coordinate with Location Leader on set-up and location of new hire.
Processes
- Type letters, correspondence, reports, and other documents, as needed.
- Secure travel accommodations/reservations for all offices, as needed.
- Coordinate Proposals – print, bind, and deliver (specific to offices outside of Lubbock).
- Coordinate lunch meetings.
- Prepare outbound mail and parcels (specific to certain offices).
- Distribute mail upon receipt (specific to certain offices).
- Submit invoices approved by appropriate PMs and checks received to accounting staff.
- Coordinate Parkhill technology for checked in/out items (specific to certain offices).
Facilities
- Schedule repairs and maintenance for building (specific to certain offices).
- Coordinate issuing keycards for new employees (specific to certain offices).
- Assist with managing janitorial, grounds, and parking needs (specific to certain offices).
- Coordinate office cleanup dates.
- Make coffee and stock refreshments from storage room to break room.
- Coordinate general office tidiness in common areas.
- Maintain conference room calendars.
- Coordinate car rentals (receiving and returning).
- Storage file logs and assist in finding Drawings needed from old projects.
Assist as needed with additional office needs.
Requirements
- Associate degree or at least two years’ related experience/training, or equivalent combination of education and experience.
- Under minimal supervision, operates multi-line telephone system as well as receives visitors, determines the nature of their business, and directs them appropriately.