Job Description
Job Description
EXECUTIVE ASSISTANT - Albuquerque, NM
MISSION STATEMENT
- Improve executive's (Mr. Bert Parnall) productivity allowing him to perform more, higher value work.
- Help maintain the positive and professional reputation of the firm.
- Help Mr. Bert Parnall implement and develop the Parnall Law marketing plan.
RESULTS / OUTCOMES (What you must get done.)
- To assist Mr. Bert Parnall in his various tasks.
- Daily, weekly, and monthly reports to the executive
- Organize, prioritize, and implement marketing tasks and strategy.
- Proportionately contribute to overall client satisfaction and firm revenue goals.
DUTIES / RESPONSIBILITIES
Executive / Personal Assistance
- Conserves executive’s (Mr. Bert Parnall) time by reading and routing correspondence, drafting letters and documents, answering and directing inquiries as appropriate and initiating telecommunication
- Produces and organizes information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text and imagery
- Collects and analyzes information and provides brief summaries of relevant material to the executive
- Runs reports and when necessary analyzes data to assist with strategy and business development
- Manages and updates executive’s calendar and travel arrangements (scheduling and planning meetings, conferences, events)
- Maintains filing system for incoming documents and be able to retrieve information quickly
- Assists management level staff as needed in order to meet firm revenue and client satisfaction goals and hire and train new employees
- Assists with development and implementation of marketing plan
- Intermittent personal assistance as needed
- Available after hours, as needed.
- Available to travel to conferences and community events and functions.
Timelines for Completion of Tasks (Mr. Bert Parnall will direct on the urgency of incoming tasks as needed):
- Urgent tasks will be completed the same day as requested
- Projects/tasks communicated to be semi-urgent will be completed within one business day
- Non-urgent tasks will be completed within one week
- Routine tasks will be completed according to a schedule developed by the executive (i.e. daily, weekly, monthly reports, meetings, etc.)
General checklist:
- Filtering Emails/ Managing Spam
- Database Building/ Updating contacts or CRM
- Answering Customer Service Emails/ Tickets/ Chat Support
- Sending of Greeting eCards, Event Invitation, etc.
- Calendar Management
- Appointment Scheduling
- Travel Arrangement and Planning
- Reminder Services
- File Organization
- Data Entry in Word, or Google Docs
- Creating/ Managing Spreadsheets
- Preparing Powerpoint/ Keynote Presentations
- PDF conversion, Splitting and Merging
- Transcription of Video and Audio Files
- Simple eBook layout/ Formatting
- Preparing Online Meeting Minutes
- Online Research
- Data Mining and Development/ Lead Generation
- Blog Publishing Management
- Moderating Blog Comments
- Adding Tags & Images to Blog Posts
- Receptionist Duties
- Voicemail Checking
- Sending Client Invoices
- Basic Bookkeeping
- Personal Errands (Purchasing Gifts Online, etc.)
- Project Management & Training Tasks
- Project Management Between You and Team Members
- Preparation of Training Materials
- Deadline/ Deliverables Tracking
- Create Slideshare Presentations
Company Description
Parnall Law is the fastest growing personal injury law firm based in New Mexico. We treat our clients with compassion and advocate for them by maximizing compensation caused by the wrongful actions of others. Our goal is to ensure our clients are satisfied and know Parnall Law has stood up and fought for them by giving them a voice. We are seeking highly motivated and passionate people to join our growing firm.
Company Description
Parnall Law is the fastest growing personal injury law firm based in New Mexico. We treat our clients with compassion and advocate for them by maximizing compensation caused by the wrongful actions of others. Our goal is to ensure our clients are satisfied and know Parnall Law has stood up and fought for them by giving them a voice. We are seeking highly motivated and passionate people to join our growing firm.