JOB TITLE: Administrative Assistant
REPORTS TO: Office Manager
PRIMARY RESPONSIBILITIES:
Support all departments with the following duties to help run and maintain efficient operations.
Job Responsibilities
· Schedule appointments, meetings, and reservations as needed. · Coordinate staff travel arrangements including transportation and accommodations. · Update and maintain office policies and procedures documents. · Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks. · Act as lead for new employee Recruitment and selection. · Employee performance evaluation and preparation coordinator. · Review and coordinate employee development activities and training (Talent Fund-Going Pro) · Compensation and incentive plan administrator. · Conduct new hire orientations. · Open and distribute mail. · Answer phone, screen calls and direct to appropriate party. · Picking up daily time tickets and enter in database. · Maintain DST trimmer Sales Log. · Order office supplies. · Assist in creating quotes and work orders. · Create and publish Job position openings. · Attend Job fairs, College Career & Internship Fairs. · Update Job Sheets (Access and Sage) weekly. · Facilitate Scheduling meeting review of Jobs with updated Job sheet. · Assist in creating and compiling Quarterly WIP. · Start work orders based on quotes, PO’s & customer communication. · Backup server’s computers. · Assist in creating sales brochure & pricing list. · Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities. · Maintain Customer lists. · Clean & Transfer customer, supplier & employee data into Job Boss and keep updated. · Assist in creating export documents when needed. · Close out jobs. · Maintain vacation calendar and spreadsheet. · Update software on office computers. · Put pictures of jobs in job files. · Knowledge of Sage Accounting Software a plus
Pay Range: $18.00-$22.00
Please feel free to contact us via phone or email if you are interested in this new position.
(517) 655-5481
Email: hr@mcmolds.com