Job Description

We are a growing commercial renovation company seeking a reliable and organized Part-Time Bid & Admin Coordinator to support our bidding and administrative process.

This role is responsible for managing bid documents, tracking deadlines, coordinating walkthroughs, and handling basic administrative tasks. The ideal candidate is detail-oriented, professional with email communication, and comfortable working remotely.

Key Responsibilities

Bid & Preconstruction Support

Download and organize bid documents

Track bid due dates and deadlines

Add bid dates, walkthroughs, and deadlines to the company calendar

Schedule pre-bid walkthroughs

Email surety companies to request bid bonds

Email procurement officers for walkthrough details and bid questions

Submit bids through portals and email

Administrative Support

Data entry

Email follow-ups

Document organization

Basic office support tasks

Requirements

Strong written communication skills

Organized and deadline-driven

Comfortable using email, Google Drive/OneDrive, and online portals

Reliable internet and computer

Construction, admin, or proposal experience preferred (but not required)

Compensation

Bonus for each winning bid

Remote, flexible work environment

Schedule

Monday – Friday

10:00 AM – 2:00 PM

Remote

This is a remote position.