Part-Time Billing & Accounts
Creative STEAM Academy · On Campus · Laguna Woods, CA Part-Time · Monday, Tuesday, Thursday & Friday · 8:30 AM–12:30 PM
About Creative STEAM Academy
Creative STEAM Academy is a hands-on homeschool learning center serving TK–12th grade students. We are looking for a detail-oriented, organized, and reliable Billing & Accounts Specialist to support our daily financial operations, family billing, charter school invoicing, and account reconciliation.
This position is ideal for someone who is confident with billing systems, enjoys problem-solving, communicates professionally with families, and can keep accounts accurate, organized, and up to date in a fast-paced school environment.
Position Summary
Entry Level Billing & Accounts will be responsible for managing student account balances, creating and sending invoices, applying payments and charter school funding, monitoring failed or returned payments, and communicating with families regarding outstanding balances. This role also includes preparing and submitting invoices to charter schools, tracking funding, reconciling accounts, and helping maintain clear billing procedures.
The ideal candidate is highly detail-oriented, professional, tech-savvy, and comfortable handling sensitive financial information with discretion and accuracy.
Key Responsibilities
Generate and send monthly invoices to families accurately and on time
Create invoices for tuition, programs, camps, fees, and other billable services
Charge family accounts and securely process payments
Monitor failed payments, returned payments, overdue balances, and outstanding invoices
Notify families promptly and professionally regarding failed payments, returned payments, or unpaid balances
Apply incoming charter school funds to the correct student accounts
Track monthly charter school funding and out-of-pocket tuition payments
Create, submit, and reconcile monthly invoices for charter schools
Ensure charter school invoices follow each charter’s billing requirements and deadlines
Review family accounts regularly to assess balances and correct billing issues
Maintain accurate records of billing activity, payments, communications, and account updates
Communicate with families by phone and email regarding balances, payment options, and account concerns
Assist in creating and maintaining policies and procedures for billing, payment plans, scholarships, financial aid, and account collections
Support account reconciliation and help identify billing discrepancies
Help improve billing systems, processes, and overall efficiency
Qualifications
Prior experience in billing, accounts receivable, bookkeeping, collections, school billing, medical billing/coding, or a related field preferred
Strong attention to detail and accuracy
Excellent customer service and communication skills
Comfortable making phone calls and sending professional emails regarding sensitive financial matters
Strong computer skills and ability to learn billing, payment, and school management platforms
Ability to work independently and stay organized
Ability to manage multiple accounts, deadlines, and billing requirements
Professional, discreet, and trustworthy with confidential financial information
Problem-solving mindset and ability to improve processes
Experience with charter school billing, school tuition billing, Brightwheel, Procare, QuickBooks, or similar platforms is a plus
Ideal Candidate
The ideal candidate is someone who is organized, dependable, detail oriented, proactive, and comfortable taking ownership of the billing process. This person should be able to communicate kindly but firmly with families, keep accounts current, and ensure that invoices, payments, and charter funds are handled accurately and on time.
We are looking for someone who can bring structure, consistency, and efficiency to our billing systems while maintaining excellent relationships with families and charter partners.
Schedule
Monday, Tuesday, Thursday & Friday 8:30 AM–12:30 PM On campus
Job Type
Part-time
Work Location
In person at Creative STEAM Academy Laguna Woods, CA
To Apply
Please submit your resume and a brief introduction sharing your billing, accounts receivable, bookkeeping, or collections experience. We are especially interested in candidates who are detail-oriented, organized, and experienced in managing invoices, payments, and account reconciliation.