Benefits:

Flexible schedule

Bonus based on performance

Competitive salary

About Us: Acoustical Spray Insulators, Inc. is a family-owned and operated business since 1964. We are seeking a detail-oriented and reliable Finance & Office Administrator to support our administrative and financial operations. This role is ideal for someone who thrives in a structured environment and is experienced in bookkeeping, payroll coordination, and general office finance tasks.

Job Summary

We are seeking a talented Bookkeeper to join our team. In this role, The Bookkeeper will be responsible for managing and executing key accounting and administrative functions. This includes payables and receivables, payroll support, project billing, and financial reporting tasks using SAGE, ADP, and Quantum systems.

Key Responsibilities:

Enter payables and receivables into SAGE

Generate deposit slips and journal entries for account transfers

Process biweekly payroll and prevailing wage data via ADP

Ensure payroll coverage and coordinate with leadership on fund transfers

Review and submit 401k contribution reports

Generate and submit Certified Payroll reports

Manage Positive Pay process

Create new projects and add change orders in Quantum

Generate monthly AIA pay applications and related documentation

Follow up on receivables and customer payments

Track and report labor hours for OCIP & CCIP projects

Confirm payroll tax filings with payroll company

Handle contractor and business license renewals

Support job costing reporting

Contact SAGE support for troubleshooting

Order office supplies

Requirements:

Proven experience in bookkeeping or a similar finance role

Proficiency with SAGE, ADP, and/or similar accounting software

Familiarity with payroll and certified payroll reporting

Strong attention to detail and time management skills

Ability to work independently and communicate effectively

Notary license preferred (or willingness to obtain)

Schedule:

Part-time: 20–28 hours per week

Hours must be worked between 8am-4pm Monday through Friday.

This is an in-person role.