Benefits:

401(k)

Flexible schedule

Paid time off

Job Summary

We are seeking a detail-oriented Bookkeeper with grant accounting experience to join our non-profit team. In this role, you will maintain accurate financial records, manage grant-related expense allocations, and ensure compliance with both organizational policies and grant requirements. Working closely with the Executive Director, Director of Programs, and Accounting department, you will be responsible for tracking and categorizing expenses across multiple funding sources, preparing quarterly, mid-year, and annual financial reports for grantors, and maintaining our books in QuickBooks Online. The ideal candidate has strong experience with fund accounting, grant budget management, and a thorough understanding of best practices in nonprofit or grant-funded accounting.

Responsibilities

Financial Record Management

Enter and verify financial transactions in QuickBooks Online with accuracy and timeliness

Maintain chart of accounts organized by funding sources and program activities

Prepare monthly trial balances and reconciliations

Grant Accounting & Expense Allocation

Allocate expenses accurately across multiple grants and funding sources

Track and monitor grant budgets to ensure expenses align with approved budget categories

Create and maintain expense allocation schedules for shared costs (personnel, administrative, facilities)

Ensure compliance with grant terms, conditions, and allowable cost requirements

Collaborate with the Executive Director and Director of Programs to review grant expenditures and budget utilization

Generate grant-specific financial reports for quarterly, mid-year, and annual reporting cycles

Prepare financial narratives and budget-to-actual analyses for grantor submissions

Support the Executive Director and Director of Programs in preparing comprehensive financial reports for funders

General Accounting Functions

Process accounts payable and accounts receivable

Analyze budgets and variance reports

Prepare and maintain financial documentation for audits

Complete required tax forms and regulatory filings

Qualifications

Required:

Bachelor's degree in accounting, finance, or related field (or equivalent experience)

2+ years of bookkeeping or accounting experience, preferably in nonprofit or grant-funded environment

Proficiency in QuickBooks Online (experience with class tracking, projects, and multi-fund reporting)

Strong understanding of grant expense allocation and fund accounting principles

Demonstrated experience preparing financial reports for external stakeholders and grantors

Knowledge of generally accepted accounting principles (GAAP)

Advanced Microsoft Excel skills (pivot tables, VLOOKUP, financial modeling)

Excellent attention to detail and accuracy in financial record-keeping

Strong organizational and time management abilities, with ability to meet quarterly and annual reporting deadlines

Effective written and verbal communication skills for cross-departmental collaboration

Ability to translate financial data into clear, accessible reports for non-financial audiences

Preferred:

Experience with federal grants (OMB Uniform Guidance/2 CFR 200)

Familiarity with cost allocation methodologies and indirect cost rates

Experience preparing financial reports for foundation or government grantors

Knowledge of nonprofit accounting standards

Previous experience supporting executive leadership with grant reporting