Benefits:

Flexible schedule

Opportunity for advancement

Benefits/Perks

$20–25/hour, commensurate with experience

Flexible, hybrid schedule

Supportive and collaborative team environment

Mission-driven work supporting families and young children

Opportunities for growth within a small nonprofit organization

Job Summary

Village Care Family Services is seeking a Part-Time Executive Administrative Coordinator to support our Chief Operating Officer with internal operations, communication, and outreach. This is a high-impact, detail-oriented position ideal for someone who is organized, tech-savvy, and passionate about early childhood and community work. The ideal candidate will help coordinate internal systems, draft communications, manage basic marketing and scheduling tasks, and serve as a vital point of connection between families, staff, and leadership.

Responsibilities

Draft and send email communications to staff and families

Schedule appointments and meetings; track follow-ups and action items

Maintain digital files, spreadsheets, contact lists, and cloud-based systems (Google Drive, Bublup)

Draft and schedule newsletters and social media posts using Canva

Track staff training completion and assist with simple HR-related tasks

Organize program surveys, update onboarding materials, and help coordinate outreach events

Support internal projects, light grant tasks, and assist with additional duties as assigned

Qualifications

Bachelor’s degree required (public health, nonprofit management, education, or a related field preferred)

Prior experience in administrative, communications, or program support roles

Proficient in Google Workspace (Docs, Sheets, Forms), Microsoft Office, Excel and Canva

Comfortable navigating Instagram and Facebook for professional use

Excellent written and verbal communication skills with a warm and professional tone

Highly organized and self-motivated, with the ability to manage multiple projects independently

Experience working with families, nonprofits, or early childhood programs is a plus

Personal laptop and internet access required

Flexible work from home options available.