Benefits:
401(k)
Flexible schedule
Paid time off
Job description:
About the Opportunity
Lifetime of Love Nannies and Jewel Wagner are looking for a reliable, organized, and proactive Part-Time Executive Assistant to support the owner and help keep daily business operations running smoothly.
This is a great opportunity for an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or Administrative Support professional who enjoys variety, staying organized, solving problems, and working closely with a business owner.
You’ll support two growing businesses with a combination of executive assistance, administrative support, scheduling, office coordination, customer service, and selected personal administrative tasks.
This position may be a great fit if you are someone who:
Is highly organized and detail-oriented
Takes initiative and follows through
Can manage multiple priorities without constant supervision
Communicates professionally and warmly
Is comfortable learning new software and systems
Enjoys helping a business owner stay organized and productive
What You'll Do
Executive & Administrative Support
Manage calendars, appointments, reminders, meetings, and follow-up tasks
Coordinate schedules and help keep priorities organized
Prepare documents, correspondence, and meeting materials
Maintain accurate files, records, spreadsheets, and contact lists
Handle data entry and administrative updates
Track open tasks and make sure important deadlines are not missed
Business Operations
Assist with business and personal bill tracking, approved payments, expenses, and budget organization
Maintain Excel and Google Sheets trackers and administrative systems
Support licensing renewals, documents, signatures, deadlines, and communications with professional advisors
Assist with franchise onboarding, checklists, document collection, scheduling, and follow-up
Help identify practical ways to improve office systems and workflows
Office & Customer Support
Keep the office organized and stocked
Coordinate basic office supplies and vendors
Organize mail, receipts, correspondence, and business records
Provide administrative and customer-service support to other team members as needed
Travel & Personal Assistance
Coordinate travel arrangements, reservations, and itineraries
Assist with selected personal administrative tasks for the owner
Accompany the owner on occasional business travel when needed and scheduled in advance
Qualifications
Required:
Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Office Coordinator, Administrative Specialist, or in a similar role
Strong organizational and time-management skills
Excellent attention to detail and follow-through
Professional written and verbal communication skills
Strong customer service skills
Comfortable managing multiple tasks and changing priorities
Proficiency with Microsoft Excel or Google Sheets, including sorting, filtering, formulas, and organizing data
Comfortable using calendars, email, online documents, and business software
Ability to maintain confidentiality with financial, personal, and business information
Ability to work in an office and participate in occasional travel with advance notice
Preferred Experience
Executive Assistant or administrative support experience working directly with a business owner or executive
Office management or business operations experience
Experience supporting multiple businesses or a growing company
Experience with scheduling, travel coordination, expense tracking, billing, or project coordination
Experience using AI tools to improve administrative tasks, organize information, or draft documents while maintaining accuracy and privacy
What We Offer
Part-time schedule — approximately 20 hours per week
Monday–Friday schedule
Consistent daytime hours with some flexibility
Opportunity to work directly with a business owner
Variety in your day-to-day responsibilities
Training on company systems and workflows
Opportunity to take on additional responsibilities as you grow
Potential opportunity to grow into a full-time position
How to Apply
Please submit your resume and a brief introduction telling us about your administrative or business experience, spreadsheet skills, availability, and ability to travel occasionally.
We’re looking for someone who is dependable, organized, professional, and ready to take ownership of their work.
Work Location: In person
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to Lifetime of Love Nannies.