Part-Time Executive & Operations Assistant

Avail Health & Behavioral Solutions / Big Faith Brands 📍 Tallahassee, FL (Hybrid/Remote Flexible Depending on Tasks)

Job Overview

We are seeking a highly organized, proactive, tech-savvy Part-Time Executive & Operations Assistant to support multiple growing businesses and community initiatives.

This is not a simple receptionist or basic admin role. We are looking for someone who can think independently, learn quickly, manage multiple moving parts, and assist with business operations with minimal supervision.

The ideal candidate is extremely comfortable with computers, technology platforms, online systems, document creation, scheduling, applications, follow-up calls, and helping organize new business programs and projects.

You will assist across healthcare, community outreach, transitional housing, staffing, and business development operations.

This position is ideal for someone who enjoys structure, solving problems, helping businesses grow, and being part of meaningful work in the community.

Responsibilities

Administrative Support

Create and organize business documents

Prepare forms, packets, spreadsheets, and reports

Assist with onboarding paperwork and applications

Manage emails and follow-up communications

Schedule appointments, interviews, and meetings

Assist with calendar management

Operations Support

Help organize and implement new business programs

Assist with tracking referrals and client information

Help maintain digital systems and workflows

Assist with recruiting and staffing processes

Pull reports and maintain organized records

Assist leadership with day-to-day operations

Communication & Follow-Up

Call applicants, staff, clients, and vendors

Follow up on missing paperwork and documentation

Communicate professionally by phone, email, and text

Assist with customer service and problem resolution

Technology & Systems

Work within multiple online systems and platforms

Upload and organize digital files

Use Google Workspace, spreadsheets, CRMs, and scheduling systems

Quickly learn new software with little training

Qualifications

REQUIRED

Strong computer and technology skills

Ability to learn systems quickly with minimal training

Excellent organizational skills

Strong communication skills

Ability to multitask in a fast-paced environment

Reliable transportation

Professional attitude and appearance

Ability to maintain confidentiality

Self-motivated and dependable

PREFERRED

Experience with healthcare, staffing, or administrative work

Experience with Google Workspace, Airtable, Canva, CRMs, or scheduling systems

Experience with recruiting, onboarding, or customer service

Experience working remotely or independently

Ideal Candidate Traits

We are looking for someone who:

Takes initiative without waiting to be told every step

Can troubleshoot and solve problems independently

Is highly detail-oriented

Works well under pressure

Is resourceful and adaptable

Is comfortable handling multiple businesses/projects at once

Understands urgency and follow-through

Communicates professionally and consistently