Next Level Home Care is seeking a dependable, professional PRN Office Coordinator to support our Phoenix operations. This role is hybrid and requires someone who can complete on-site client assessments, provide virtual office assistance, and assist with local marketing/outreach when needed.
Since the owner resides out of state, this position serves as the local point of contact, ensuring smooth daily operations, excellent client experience, and strong community presence.
This position is PRN/as-needed, compensated per assessment and flat-rate per marketing/office assignment (no hourly work).
Primary Responsibilities
On-Site Client Assessments (Paid Per Assessment)
Conduct in-home non-medical home care assessments for new clients
Document ADLs, needs, preferences, home safety, and care plan details
Complete required forms, signatures, and upload documents to the system
Provide virtual or phone follow-up when needed
Represent Next Level Home Care professionally in the community
Virtual Office Support
Assist with client intake calls when assigned
Help schedule assessments & caregiver shifts
Conduct PRN follow-up calls with clients and caregivers
Upload paperwork, ensure accuracy, track missing documents
Complete small admin tasks as assigned (emailing, confirming shifts, etc.)
Marketing & Community Outreach (Flat-Rate Per Assignment)
Drop off brochures, flyers, and referral packets to:
Senior communities
Hospitals & rehab centers
Physician offices
Disability agencies
Veteran organizations
Attend occasional job fairs or vendor events as needed
Represent Next Level’s brand professionally in the community
Take photos or updates for marketing logs when completed
Additional Responsibilities
Maintain professionalism, confidentiality, and strong client service
Keep the owner informed of any issues needing attention
Be available PRN for urgent assessments or drop-ins (with notice)
Maintain reliable transportation for assessments & marketing activities
Required Qualifications
Marketing experience (mandatory) — healthcare, home care, or community outreach preferred
Experience in home care, caregiving, case management, or social services strongly preferred
Excellent communication & customer service
Reliable vehicle, license, and insurance
Strong organizational skills
Ability to work independently with minimal supervision
Smartphone and ability to upload documents/photos
Comfort traveling throughout Phoenix/Scottsdale/Chandler/etc.
Compensation Structure
Per Assessment
$60 per assessment (standard)
$75 per assessment (same-day/rush)
Virtual Tasks
$20 per virtual intake/assessment
$10–$15 per small office task
Marketing / Outreach
TaskSuggested Rate3–5 location marketing run | $35 6–10 location marketing day | $60 Job fair / event (2–3 hrs) | $75 flat Small errands | $20–$30 Mail check, scan/upload | $10–$20
Flexible work from home options available.