This position delivers a broad range of administrative and staff support functions. Responsibilities include performing office tasks directly related to property management and the Association’s overall business operations. Duties may also include assisting with payroll, budget preparation, maintaining and organizing operational and personnel records and reports, and supporting emergency service needs. Responsibilities: • Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner. • Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval. • Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. • Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners. • Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures. • Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices for P.M. to code and approve. • Prepares move-in packages for resale and leases. • Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases. • Prepares any resident information packages that require Board approval (i.e., Architectural Modification). • Maintains inventory of common areas keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed. • Follows safety procedures and maintains a safe work environment. • Other duties as required. Qualifications: • An associate's degree with a concentration in business is preferred, or an equivalent combination of education and experience. • Three (3) to five (5) plus years of related work experience. • Strong administrative background. • Strong working knowledge of customer service principles and practices. • Excellent interpersonal, office management, and communication skills. • Intermediate proficiency in Microsoft Windows software. • Ability to prioritize work with minimum supervision. Compensation: $19 - $21 hourly

• Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner.  • Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval.  • Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.  • Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners.  • Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures.  • Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices for P.M. to code and approve.  • Prepares move-in packages for resale and leases.  • Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases.  • Prepares any resident information packages that require Board approval (i.e., Architectural Modification).  • Maintains inventory of common areas keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed.  • Follows safety procedures and maintains a safe work environment.  • Other duties as required.