Seeking Part-Time Payroll & Benefits Specialist (Must Be Located in the United States)

Are you the Payroll & Benefits Specialist we're looking for?

We're Pulsara and we are seeking a part-time, remote (USA ONLY) Payroll & Benefits Specialist to join our People and Culture Team. This role requires a seasoned professional with demonstrated expertise in USA payroll and benefits administration , as well as a solid foundation in human resources. If you are a self-starter who thrives in a collaborative environment, embodies servant leadership, and approaches challenges with a positive attitude—without saying 'that's not my job'—we want to hear from you!

Who We Are

Pulsara is the communication and logistics platform that unites distributed teams and fragmented technologies during dynamic events. To do this, we are building a multi-sided network that includes Public Safety, Public Health, Emergency Management, and Healthcare. Navigating the Pulsara customer journey requires a cross-functional project team. Service Is Essential To Everything we do!

Please check out our Careers page (https://www.pulsara.com/careers) for more information about who we are as a company and as a team.

We Are An Equal Opportunity Employer

We do not discriminate against any team member or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, pregnancy, family medical history or genetic information, political affiliation, military service, veteran status, mental or physical disability, or any other non-merit-based factors.

How You Will Contribute:

The People & Culture Specialist role at Pulsara is a part-time (25 hours a week), 100% remote ( must be based in the USA) role primarily focused on payroll and benefits administration. Responsibilities include processing payroll through a third-party vendor, managing benefits administration, maintaining accurate HR records, and supporting onboarding and offboarding processes. The ideal candidate is detail-oriented, technologically savvy, adaptable, and brings a sense of humor to their work.

Additionally, as a key member of our small team, you will collaborate closely with the Director of People & Culture on HR-related projects and initiatives. You will be the payroll and benefits expert for our multi-state workforce, ensuring compliance with applicable regulations and identifying opportunities for process automation and efficiency.

This position plays a critical role in the smooth operation of our People & Culture function, supporting team members with their needs and strategically scaling our processes.

Responsibilities include:

1. Payroll Expert: Process semi-monthly payroll through our third-party vendor/HRMS, adhering to strict timetables and schedules. Troubleshoot state unemployment and withholding issues, assist with new state setups as we expand, and ensure timely and accurate payroll processing—because no one should worry about their paycheck.
2. Benefits Administrator: Respond to team members' questions regarding benefits, assist with life event changes, reconcile insurance carrier/vendor bills, maintain third-party vendor system data, and facilitate the annual open enrollment process for benefits and 401(k).
3. People & Culture Advocate: Serve as a point of contact for team members, addressing diverse inquiries and tasks to ensure their concerns are resolved promptly and effectively.
4. Record Keeper Extraordinaire: Maintain the integrity of the HRMS and team member records. Manage and maintain our policies, procedures, work instructions, training materials, and more. Keep our files, records, and documentation accurate and up-to-date according to corporate standards. Perform periodic audits to ensure all documents are collected and filed appropriately. And yes, we're talking about electronic records only – no paper cuts here!
5. Confidentiality Guardian: Safeguard the integrity and confidentiality of People & Culture files and records—because maintaining trust is paramount.
6. Onboarding & Offboarding Specialist: Assist with onboarding and offboarding processes, creating relevant materials, managing inquiries, and handling conflicts with respect and compassion.
7. Technology Enthusiast: Embrace technology as your friend, not foe. Leverage technology to streamline processes and enhance efficiency. Identify opportunities to automate repetitive tasks and scale processes for improved productivity.

Who Would Thrive in This Role:

We are looking for candidates with a strong blend of education and experience, particularly the following qualifications and traits:

• Bachelor's degree preferred; Payroll Certification is a plus, or an equivalent combination of education and relevant work experience.
• 3+ years of current/up-to-date experience in payroll administration.
• Proven expertise/proficiency in HRIS/HRMS and payroll systems, with a strong understanding of benefits administration.

Technology Skills:

• Expertise in general business technology, with the ability to quickly adapt to and master new applications, including HRMS, payroll platforms, and productivity tools like Google Docs, Google Sheets, and Google Slides.
• Very strong spreadsheet skills (you will be asked to demonstrate this).
• Familiarity with industry compliance standards, particularly ePHI, HIPAA, and DOL requirements.

Personal Attributes:

• Meticulous Attention to Detail: Detail-oriented mindset committed to maintaining accurate and confidential records. You catch the small stuff that others miss.
• Sense of Humor: A positive attitude, making work enjoyable for yourself and others.
• Adaptability: You can adapt to changing priorities without breaking a sweat.
• Pleasant & Professional: You're the glue that holds everything together while the rest of the organization flexes and bends.
• Exceptional Communication Skills: Exceptional written, verbal, and interpersonal communication skills.
• Collaborative Nature: Ability to thrive in a dynamic, remote work environment, contributing to a high-functioning, geographically distributed team.
• Servant Leadership Mentality: A passion for helping others and ensuring smooth HR operations.

Why You'll Love It Here:

• Servant Leadership: Join a team that values serving others as much as you do.
• Dynamic Environment: This is the place for you if you thrive in a dynamic environment with changing priorities.
• Supportive Culture: We appreciate the effort, celebrate the wins, and have fun along the way.
• Career Growth: This role is an excellent opportunity to learn a wide range of HR skills, develop your payroll and benefits administration expertise, and grow within a supportive and dynamic environment.

How We Embrace Remote Work

• At Pulsara, we foster a thriving remote team culture specifically designed for candidates located in the USA.
• You'll have the freedom to choose your workspace from wherever in the USA you feel most comfortable. Rest assured, you won't be navigating this journey alone as a remote worker. Our entire team is distributed, creating a collaborative and connected atmosphere.
• We prioritize flexibility, allowing team members to work from the cozy familiarity of their home office, while visiting their parents' house, or even from a serene beach in Hawaii – wherever your creativity flourishes. The beauty is in getting the job done, your way.
• Our tools and processes are seamlessly integrated online, utilizing top-tier solutions for communication and collaboration.
• Let's build meaningful connections, regardless of the miles that separate us!

What We Offer

• Hourly Rate $30/hr - $35/hr (based upon experience)
• All-Team Incentive Plan
• Cell & Internet Reimbursement
• 100% Remote Position - Work From Anywhere in the USA

Candidate Notes:

1. We appreciate the interest of all qualified candidates in joining Pulsara. Please note that only those selected for an interview will be contacted via our recruitment platform, Breezy. We also urge you to remain vigilant against potential scams from individuals posing as our organization.
2. We will not be considering applicants from recruiters or recruitment firms.
3. We use E-Verify to confirm all new hires' identity and employment eligibility.
4. Applicants must be authorized to work for ANY employer in the USA. We cannot sponsor or take over sponsorship of an employment Visa at this time.
5. At Pulsara, we prioritize our team's and our customers' safety and integrity. Therefore, we conduct thorough background checks as a step in our hiring process, but only after a candidate has accepted a conditional offer of employment.

Sound Like You?

If you meet these qualifications and are ready to make a meaningful impact on our team, we encourage you to apply!