Safe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office.

YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED. WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.

Responsibilities:

Answering incoming phone calls and assisting or delegating accordingly

Keeping track of your hours/tasks and accomplishments on a company electronic calendar

Organization of waiting area and conference rooms

Client File Creation and Document Management

Filing, scanning, creating manual files as well as e-file

Daily client meeting preparation

Preparing binders of client documents

Witnessing estate planning document signings.

Requirements/ Qualifications

Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:

Strong Interpersonal Communication Skills

Possess Initiative, adaptability

Must be exceptional on the phone

Must be organized

“Can-Do” attitude

Previous experience in customer service, sales, or other related fields

Ability to prioritize and multitask

Positive and professional demeanor

Good written and verbal communication skills

Ability to multitask

Strong attention to detail

Self starter, independent

Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”