Part-time Events & Decor Assistant (Hourly/Flex) Job Description

Overview

ChalkSense, LLC is an NJ-based woman-owned small business building a social entrepreneurship venture in the experiential events space, putting together beautiful decor and immersive experiences for unforgettable events. We are looking for a motivated, creative, hands-on, and community-impact-driven Part-time Events Assistant to join our team in bringing exceptional events and experiences to families, organizations, and communities in Millburn, New Jersey and surrounding neighborhoods.

This is a paid, hourly/flex position ($20/hour) to help our team design, prepare, set up, deliver, and support beautiful, high-quality events and engaging guest experiences. Expected hours may vary from approximately 0-5 hours/week, depending on event needs, operational tasks, and other project requirements that may arise from time to time, within the candidate's availability, capabilities, and interests. Some weeks may have no work assignments. Hours are not guaranteed, and assignments are offered based on business needs and employee availability.

Candidates should have flexibility to be available occasionally during evenings and/or weekends for events, event preparation, setup, takedown, or other operational support.

About the Role

The Events Assistant will work closely with our small, collaborative team to support event design and decor, sourcing and preparation, packing and delivery, event setup and takedown, inventory maintenance, customer service, marketing, content capture and creation, guest experiences, and other event-related and operational tasks.

This is a varied, hands-on role ideal for someone who enjoys creativity, teamwork, problem-solving, and bringing beautiful ideas to life. We are building this initiative together as a team and are looking for someone who shares our passion for delivering exceptional, elevated events while creating positive community impact, supporting local talent, and bringing memorable experiences to families and organizations.

Responsibilities

Support event planning, creative design, decor styling, sourcing, preparation, and execution, working collaboratively with team members to bring event concepts to life

Assist with event logistics, including ordering or purchasing supplies (reimbursed or provided), organizing, packing, loading, delivery, setup, decor installation, guest experience stations, takedown, and cleanup as needed

Help organize, maintain, clean, prepare, and support inventory event supplies, decor materials, equipment, and reusable assets

Support event experiences and activities, including preparing materials, assisting instructors or facilitators, interacting with guests, and helping ensure smooth, high-quality execution

Provide customer and collaborator support, including nurturing relationships, answering questions, collecting inquiries, and ensuring positive experiences with stakeholders

Assist with vetting and onboarding new stakeholders such as collaborators, instructors, customers, or partners

Conduct market research and targeted outreach to support operational, business, and marketing initiatives

Assist with marketing tasks such as event photography/video and content capture, content creation, social media posting, newsletter editing, or stakeholder communications as assigned

Participate in feedback, planning, creative brainstorming, and operational strategy input, suggesting improvements and solutions to enhance event quality, guest experiences, and operational efficiency

Be available for occasional assignments during evenings and/or weekends, subject to the Events Assistant's communicated availability and acceptance of individual assignments

Gather, prepare, process, and/or maintain clear records, reports, or paperwork of activities, stakeholder interactions, purchases, inventory, and other operational needs

Perform work in compliance with federal, state, and local requirements, company policies, industry best practices, and other requirements and standards, as well as evolving regulations and standards that may surface from time to time

Organize, support, and/or join virtual and/or in-person meetings, sessions, or events as needed from time to time

Work individually and collaborate effectively with team members, providers, and stakeholders to meet business and stakeholder goals

Be comfortable with varied event and operational tasks, including creative design and decor, event preparation and logistics, sourcing, packing, delivery, setup and takedown, inventory management, cleaning, administrative support, communications, customer service, activity coordination and execution, team building, stakeholder engagement, marketing, content creation, and other ad-hoc tasks that align with candidate capabilities and/or interests

Perform other related duties as assigned or modified by management to support evolving event and operational needs

Requirements

Excellent organizational, multitasking, and collaboration skills

Excellent communication skills and fluency in English (both verbal and writing)

Reliable punctuality and time management, especially when supporting in-person events in New Jersey

Ability to adapt quickly to varied environments, stakeholders, and operational needs

Proficiency in various mediums of communication and content formats including Microsoft Office or Google Suite, email, text messaging, phone calls, virtual meetings, documents, presentations, spreadsheets, newsletters, and social media

Comfort interacting with individuals and groups of all ages, backgrounds, and identities

Ability to perform occasional physical tasks, such as lifting supplies (usually up to ~10 pounds, occasionally potentially ~30–40 pounds), packing and moving event materials, setting up decor and activity stations artistically and accurately, supporting cleanup and takedown, performing work accurately and safely, and adapting spontaneously to the needs of different participants, environments, situations, and events, with or without reasonable accommodation

Willingness to learn and be flexible with evolving tasks in an early-stage initiative

Positive, proactive, creative, team-oriented, and professional demeanor

Willingness to support occasional evening and/or weekend events, subject to mutually agreed availability

Preferred Qualifications

Prior experience in event setup, event coordination, decor, creative projects, customer service, operations support, marketing, content creation, or related areas (including relevant professional, volunteer, community, or personal projects)

Bachelor's degree or equivalent preferred

Familiarity with social media, marketing tools, or event management tools is a plus

Experience in community service, enrichment programs, arts and crafts, or event-related activities is a plus

An eye for aesthetics, attention to detail, and enthusiasm for creating beautiful guest experiences are a plus

What We Offer

Hourly pay of $20/hour

Flexible, occasional work (approximately 0-5 hours/week) based on event needs and mutually agreed availability, with no guaranteed minimum hours

Opportunities to contribute to a variety of creative, hands-on event projects

Bi-weekly pay for hours worked (direct deposit or mailed check)

Participation in NJ Earned Sick Leave Benefit Program

Unemployment, Temporary Disability, Family Leave, and Workers' Compensation insurances

Social Security and applicable payroll tax deductions

A supportive, collaborative, and creative team environment

Opportunities for personal growth, skill development, and making a positive community impact

The opportunity to help build and grow a local social entrepreneurship venture, bringing elevated events and meaningful experiences to families, organizations, and communities

How to Apply

Interested candidates are invited to submit their resume. Please also include in your resume or application:

(i) A bio/paragraph detailing your relevant prior experience (e.g., professional, hobbies, creative projects, community service, education, speaking/certifications/awards if any, etc.) AND

(ii) A paragraph about why you believe you would be a good fit for this role AND

(iii) A link to your portfolio OR examples/proof of some of your relevant past work products (if available, now, or to be shared during an interview)

We look forward to reviewing submissions on a rolling basis in the order received. The interview process for this role generally includes an initial Screening Interview, Virtual Interview, and an In-Person Interview (that includes behavioral as well as practical/technical skills assessments to help assess event-related planning, communications, creative, design, and logistical aspects of the job). Interviews and assessments may be via phone, video, in-person, paper-based, and/or computer-based. Successful candidates must also be able to pass a background and reference check.

Please note that we are a very small team, so it may take a longer time to get back to you. Thank you for your understanding, and we are excited about the prospect of working together to bring exceptional events, creativity, and positive impact to our community!

Flexible work from home options available.