ST. ANSELM PARISH

PHILADELPHIA, PA

PARISH CENTER DAY TIME RECEPTIONIST

We are seeking to find a person filled with the Spirit of our Lord who is a welcoming presence who wants to build up the Kingdom of God, within the structure of Christ’s Church working within a team environment.

POSITION DESCRIPTION

Responsible for providing secretarial and related office services for the parish.

1. Greeting and directing all who enter Parish Center in a courteous manner, referring visitors to the appropriate ministers, services or agencies.

2. Responsible for answering all phone calls in a courteous manner, directing them to the proper person or taking care of the task yourself.

3. Performs secretarial duties for the pastor, business manager, and priests of the parish. Should be proficient in Microsoft office (word & excel) and processes mail.

4. Attends staff meetings and other meetings as requested.

5. Maintains a calendar that identifies the time, date, name of organization as well as room scheduled to be used.

6. Oversees the timely opening and secure closing of the office each day. Ensures that all machines are off, answering service is on, windows and doors are locked and all appropriate lights and heat are off.

7. Oversees an inventory of office supplies. Orders materials, supplies or equipment as needed for both the Church and Parish Center.

8. Updates census records on a regular basis.

9. Maintains the parish offering envelope system. Updates data on a regular basis. Posts contributions on a weekly basis

10. Schedules weddings & funerals and baptisms after approval by Priests. Calling the organist who will notify the singer. Notify Altar Server’s coordinator.

11. Maintains a sacramental record keeping system. Records all weddings, baptisms, funerals as well as those who receive first Eucharist, first penance and confirmation.

12. Typing priest weekly schedule, weekly Baptismal certificates & turn info into Legion of Mary weekly.

13. Keeping parish center employees updated with the latest information for the front desk.

14. Check each Monday, in Weekend Workers box, for any Mass requests & envelopes that have come in over the weekend.

15. New family registrations, record on census card & computer. Assign number & turn info into Legion of Mary.

16. Making up Baptismal, Communion, Confirmation, Marriage and certificates of eligibility & directing them to proper persons.

17. Taking requests for Mass Intentions

18. Handing out, and keeping track of, keys to those who use our campus for meetings and other uses.

19. Any other tasks requested by the Pastor, Priests of the Parish, and Business Manager.